Executive Assistant

Optima Dermatology · Portsmouth

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Optima Dermatology is a high-growth, provider-first dermatology group. We have 25 locations (and growing!) across New Hampshire, Maine, Massachusetts, Indiana and Ohio. Our headquarters is in Portsmouth, NH.

Position Details:

We are looking for an experienced Executive Assistant to perform a wide range of administrative, coordination, and research tasks in support of Optima's five-member executive team. This is a full-time position based in Portsmouth, NH.

Key Responsibilities:

• Manage complex calendars and scheduling across five-member executive team
• Coordinate, prepare, and organize leadership retreats
• Make travel and accommodation arrangements
• Manage expense and receipt classification for the executive team in Ramp
• Assist with coordination and tracking of company events
• Conduct recurring and ad hoc research projects to support market intelligence, competitive analysis, and business development
• Input, maintenance, and reporting of contacts/records in the company’s CRM
• Act as an office manager by keeping up with office supply inventory
• Greet planned visitors/meeting attendees at the corporate HQ. Organize food and drink accommodations for the meeting, if applicable
• Triage and respond to miscellaneous requests from key stakeholders

Qualifications:

• 3+ years as an Executive Assistant
• Technologically savvy
• Experience with Project Management systems, CRM (Salesforce), Asana, and other applications
• Excellent MS Office skills (Outlook, Word, Excel, PowerPoint)
• Excellent, highly professional written and verbal communication skills
• Outstanding organizational and time management skills, with demonstrated ability to prioritize across multiple senior stakeholders
• Proactive problem-solver who anticipates issues, follows through to closure, and operates with minimal supervision
• Must be able to complete tasks with accuracy and attention to detail
• Ability to effectively present information to senior management
• Discretion and confidentiality

This role is based in Portsmouth, NH. Hybrid with majority in-office presence.

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