Finance Operations Manager
MM Coaching · Remote · $3,500–$5,000/month (stated in the posting)
Who We Are?
We help men save their marriages through results-oriented online coaching, often succeeding where
traditional counseling falls short. In under three years, we've achieved 10x growth and continue
delivering exceptional outcomes for our clients every day.
Follow us: YouTube and Instagram
What We're Looking For
We are looking for a highly organized and analytical Finance Operations Manager to own finance and operational administration across multiple entities.
This is a hands-on, execution focused role responsible for ensuring bookkeeping, billing, compliance deadlines, contractor administration, and corporate records run cleanly and predictably - with minimal founder involvement.
Reporting Line & Accountability
- Reports directly to the Managing Director/ Chief Financial Officer
- Works closely with external accountants, tax advisors, and service providers under MD/CFO oversight
- Responsible for accurate and timely financial execution; the MD/CFO retains oversight of strategy, structuring, tax positioning, and financial governance
- Escalates material risks, compliance concerns, or cash flow issues to the MD/CFO proactively
- Provides regular structured reporting to the MD/CFO income statement ratios, cash, close status, compliance calendar, and operational finance matters
Key Responsibilities
Multi-Entity Finance & Bookkeeping
- Own day-to-day bookkeeping across 8 entities (mixed monthly and annual cadence)
- Manage month-end close in Xero, ensuring reconciled and audit-ready records
- Maintain intercompany transactions and supporting documentation
- Maintain clear visibility of cash positions across entities
- Coordinate with external accountants for filings, statutory accounts, and reporting
- Track international investments and support reporting across tax deadlines
- Prepare structured monthly finance packs for CFO review
Billing, Payments & Contractor Operations
- Manage billing, refunds, failed payments, disputes, and chargebacks
- Oversee contractor administration and payments, including onboarding/offboarding document management, and invoice validation
- Monitor recurring expenses, subscriptions, and company cards; support basic cost control and oversight
Compliance, Renewals & Administration
- Maintain a master compliance calendar across all entities (renewals, filings, statutory deadlines)
- Provide regular compliance status updates to MD/CFO
- Coordinate administrative requirements for tax filings and renewals (document collection, timelines, confirmations)
- Maintain organized, easy-to-find digital records and documentation
- Ensure proactive management of renewals and obligations
Corporate/Statutory Records & Financial Controls
- Maintain corporate records and support routine governance administration (e.g., preparing standard member/shareholder resolutions using templates; ensuring signing and proper storage)
- Ensure corporate documentation is complete and audit-ready for CFO review
- Own core financial controls and standards (reconciliations, clean audit trails, documentation quality, basic approval processes)
- Escalate control weaknesses or governance gaps to CFO
- Provide operational finance support as needed to ensure continuity of finance processes
Process Improvement
- Document finance/admin workflows and implement practical process improvements
- Reduce manual work through light automation and better systems
- Build simple dashboards/reporting where helpful for visibility and predictability
- Present improvement recommendations to CFO for approval where appropriate
What Success Looks Like (First 90 Days)
- All entities reconciled and running on a clear monthly/annual cadence
- Month-end close running smoothly and predictably
- Billing, disputes/chargebacks, and contractor workflows under control
- Renewals/filings calendar established and proactive (no urgent last-minute requests)
- Corporate records organized and consistently maintained
- Founder time spent on finance/admin significantly reduced
- 2–3 meaningful process improvements implemented
Requirements
- CA qualified (newly qualified or experienced), with demonstrable hands-on experience in finance operations / bookkeeping
- Strong Xero experience (multi-entity experience preferred)
- Advanced Excel / Google Sheets
- Highly organized, detail-driven, and calm under pressure
- High integrity handling sensitive financial and corporate information
- Comfortable working independently in a founder-led environment
- Comfortable using AI tools for research and spreadsheet/data work, with strong validation habits
- Experience with contractor-heavy environments, renewals/filings support, and corporate record-keeping is a plus.
Benefits
- Salary Range: $3500-$5000/month
- Work from Anywhere: Enjoy the freedom of a fully remote position, giving you the flexibility to work from wherever you feel most productive.
- Ongoing Growth: Get access to free training, resources, and continuous learning opportunities to help you level up your professional skills.