Office Assistant (1-year temporary contract)
Ubisoft Paris · Sofia
Company Description
Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six, to Just Dance and more. We believe diverse perspectives help both players and teams thrive. If you’re passionate about innovation and pushing entertainment boundaries, join our journey and help us create the unknown!
Founded in 2006, Ubisoft Sofia celebrates 20 years as a leading AAA studio, now home to over 220 professionals. Part of Vantage Studios, the creative house behind Assassin’s Creed, Far Cry, and Rainbow Six, the team in Sofia has contributed to 22 titles across major platforms. A longtime Assassin’s Creed partner, the studio has contributed to the creation of iconic entries including Black Flag, Origins, Valhalla, Mirage, and Shadows, while also leading key projects such as Liberation and Rogue. Ubisoft Sofia continues to shape immersive experiences through creativity, expertise, and innovation.
Job Description
Your role
As an Office Assistant, you will be responsible for managing the front desk and supporting various administrative activities across the studio, while providing day-to-day support to the Admin Team and Studio team members.
The position is offered on a 1-year temporary contract.
Your daily adventure
- WELCOME VISITORS & INCOMING INQUIRIES
- Manage incoming calls and emails and direct them to the relevant team members
- SUPPORT WORKPLACE MANAGEMENT AND LABOUR SAFETY
- Supervise daily office maintenance and cleaning activities
- PLACE ORDERS FOR NECESSARY OFFICE SUPPLIES
- In accordance with the studio's purchasing procedures and maintain appropriate stock levels of stationery and office materials
- COORDINATE PARKING AND TRANSPORTATION SERVICES
- Manage parking allocations, transportation cards, and related employee requests
- MANAGE THE COMPANY'S INTERNAL LIBRARY
- Keep track of borrowed items, perform regular inventories, and coordinate the purchase of new materials
- COORDINATE EMPLOYEE BENEFITS
- Support benefit distribution and administration, identify new partnership opportunities, and coordinate vendor agreements
- MAKE TRAVEL ARRANGEMENTS
- On behalf of Ubisoft Sofia employees and liaise with travel agencies to confirm bookings
- RECEIVE FLIGHT TICKETS, HOTEL VOUCHERS, AND OTHER TRAVEL DOCUMENTS
- Ensure timely delivery and verify the accuracy of all travel details
- SUPPORT THE ADMINISTRATIVE TEAM IN VARIOUS ACTIVITIES
- Including document filing, reporting, correspondence, and other administrative tasks
- INTERACT AND COMMUNICATE EFFECTIVELY
- With employees across the studio to ensure smooth execution of tasks and assignments
- PERFORM OTHER ADMINISTRATIVE DUTIES
- As assigned by the direct manager
Qualifications
Your skills
- KNOWLEDGE
- Proficiency in English and the Microsoft Office suite
- COMMUNICATION SKILLS
- Ability to collaborate effectively with team members
- Ability to adapt communication style to different audiences
- ORGANIZATIONAL SKILLS
- Excellent attention to detail with the ability to multitask and prioritize effectively
- ABILITY TO DEVELOP AND MAINTAIN PROFESSIONAL RELATIONSHIPS
- With employees, managers, and external partners
Additional Information
We offer
- Multicultural & friendly working environment
- Working with the best professionals in the games industry on AAA video games
- Flexible working hours & additional days off
- Private medical health & dental care
- Employee assistance program
- Learning & knowledge sharing programs
- International trainings & conferences
- Top location next to Borisova Garden Park
- Public transport card & food vouchers
- Gifts for special occasions
- Free games & game dev merchandise
- Memorable parties & teambuilding events
- HOW TO APPLY
- Please send us a copy of your updated CV and Cover letter in English.
All applications will be reviewed with strict confidentiality and only short-listed candidates will be contacted.