Coordinator Contracts

This position is in Gatlinburg, TN and you must be able to work onsite. 

Starting wage is $18.00 per hour.

We also offer Day 1 Benefits as a Hilton Grand Vacations new team member!

If you are excited, and hardworking, about ensuring our guests have a memorable experience then this is a wonderful time to join us!

Hilton Grand Vacations is looking for a detailed Contracts Coordinator. You will help generate Real Estate Contract documents for various properties based on the basic supporting information provided by Sales with a focus on accuracy and efficiency. If this sounds like something you are interested in, please apply now!

Contract Process

• Prepare and generate contracts and related closing documents accurately and in a timely manner
• Verify data entry through our company software and program systems reviewing documents
• Process payments for various transactions (ie. Japan Notary Fee, ADP, Maintenance Fee, Interest Due, Wire Transfers), while ensuring payment is made to the appropriate project
• Process and handle rescission/cancellation, as needed
• Acquire credit card authorizations and retrieve credit reports for all sales, if applicable
• Generate closing reports and financial closing sheets, as needed
• Work on developing their contracts knowledge for all contract-type transactions
• Complete prescribed activities daily as noted on opening and closing checklists
• Be proactive and intuitive to the needs of the contract department and provide assistance to the team members, as needed
• Work closely and maintain a professional relationship with Quality Assurance department to acquire necessary documentation to complete contract files in a timely manner

Contract Review

• Reviews files after clients signs to assure accuracy with underwriting guidelines and title requirements
• Verifies all pertinent information on submitted worksheet is accurate for contracts processing

Contract Closing

• Supervise and coordinate the timely closing of all business, prior to 60 days. Systematically monitor the suspense aging report from Cognos to ensure timely follow up and processing
• Responsible for completing the required site end of day process

Contract Support

• Carry out all other reasonable requests by management of which the associate is capable of performing.
• Runs supporting reports for sales contracts, if applicable