Payroll Specialist - Part Time

Arthur J. Gallagher · Lawrence

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We are a single-source provider for end-to-end HVAC, plumbing, mechanical, building automation, and fire protection solutions. Our service offerings include regularly scheduled maintenance, as well as one-time repairs and emergency response, while our construction team can handle the mechanical requirements of clients in a diverse range of industries.

EMCOR Services Scalise Industries seeks a Payroll Specialist who is primarily responsible for all tasks relating to payroll processing and secondarily responsible for administrative tasks, as assigned, for Human Resources.

• Enter all new hire information, pay rate changes, status changes, etc. in the payroll system.
• Collects time records submitted via various means and accurately enters the data into the payroll processing system (COINS ERP+) within established deadlines on a weekly basis. Follows up with employees and supervisors for any missing time to ensure an accurate payroll.
• Reviews all payroll related data before submitting for approval to managers.
• Submits to Corporate for processing and final approval by Controller or CFO.
• Resolving payroll discrepancies by collecting and analyzing data.
• Requests layoff checks as needed.
• Processes necessary payroll reports as needed.
• Processes monthly Union reports timely.
• Processes Certified Payroll reports weekly.
• Runs weekly labor reports for submission to Field Foremen.
• Tracks and manages Paid Time Off requests and ensures proper PTO classifications are assigned to employees.
• Sets up Union rates by classification including fringes and deductions in COINS ERP+ per Collective Bargaining Agreements (CBAs).
• Must become knowledgeable with CBAs and reference them to ensure correct classification rates are applied to overtime, shift time, travel pay, etc. for Union employees.
• Maintains employee confidence and protects payroll and personal identifiable information secure.
• Provides reports and information for payroll and Union related audits.
• Assists in other HR duties and processes assigned by the HR Manager.

#scalise

• A minimum of 3 years working in a payroll capacity required, preferably in construction with union contractors.
• Must demonstrate proficiency in Microsoft Office applications, (i.e., Outlook, Word, and Excel).
• Must have extreme attention to detail, experience managing sensitive and confidential data, superior organization skills, and multitasking ability to meet deadlines.
• Experience in COINS ERP+ software a plus.
• Working knowledge of the construction industry a plus.
• Knowledge of federal, state, and city regulations and EEOC guidelines a plus.
• Knowledge and/or experience in HR a plus.

Please note: Job description, summary, requirements, responsibilities, and general functions are subject to change as required. All processes are reviewed throughout the year, and changes are made as needed.

#scalise

Please review our Affirmative Action Policy.

• Enter all new hire information, pay rate changes, status changes, etc. in the payroll system.
• Collects time records submitted via various means and accurately enters the data into the payroll processing system (COINS ERP+) within established deadlines on a weekly basis. Follows up with employees and supervisors for any missing time to ensure an accurate payroll.
• Reviews all payroll related data before submitting for approval to managers.
• Submits to Corporate for processing and final approval by Controller or CFO.
• Resolving payroll discrepancies by collecting and analyzing data.
• Requests layoff checks as needed.
• Processes necessary payroll reports as needed.
• Processes monthly Union reports timely.
• Processes Certified Payroll reports weekly.
• Runs weekly labor reports for submission to Field Foremen.
• Tracks and manages Paid Time Off requests and ensures proper PTO classifications are assigned to employees.
• Sets up Union rates by classification including fringes and deductions in COINS ERP+ per Collective Bargaining Agreements (CBAs).
• Must become knowledgeable with CBAs and reference them to ensure correct classification rates are applied to overtime, shift time, travel pay, etc. for Union employees.
• Maintains employee confidence and protects payroll and personal identifiable information secure.
• Provides reports and information for payroll and Union related audits.
• Assists in other HR duties and processes assigned by the HR Manager.

#scalise

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