Event Planner - Strategic Events
AAA Texas · Westlake Village · $65,000–$75,000 (stated in the posting)
Event Planner - Strategic EventsA|T Collective is seeking a highly organized, detail-oriented Event Planner to manage total event planning, coordination and execution for a premier multi-day education and partner engagement event, as well as additional large-scale advisor recognition, brand, training, partner and internal events as assigned. This role will serve as a central planning resource, working closely with internal stakeholders, training leadership, destination partners, hotel partners and event vendors to deliver polished, high-impact event experiences across A|T Collective brands.
Key Responsibilities
- Coordinate overall planning and project execution for assigned events, including timelines, budgets, planning documents, stakeholder updates, event flow, agenda development and onsite execution.
- Partner with leadership to support training and education-focused event programs, ensuring all logistics are thoughtfully planned and executed, including room setups, schedules, materials, event platforms and onsite needs.
- Coordinate venue sourcing, hotel room blocks, meeting space requirements, food and beverage, audio visual, signage, décor, transportation, staffing and event materials.
- Manage partner and sponsor logistics, including registration, booth needs, brand assets, presentation timing, meal sponsorships and onsite expectations.
- Support attendee registration, communications, rooming lists, dietary needs, travel details, name badges, event app content and other participant-facing materials.
- Maintain detailed project plans, production schedules, contact lists, vendor records and budget tracking for all assigned events.
- Coordinate with internal teams including Sales, Marketing, Training, Product, and leadership to ensure all event elements are aligned and executed on time.
- Travel as needed for site inspections, pre-event planning meetings, onsite setup, event management and post-event wrap-up.
- Anticipate needs, identify risks, solve issues quickly and ensure every event reflects the quality, service and professionalism of the A|T Collective brands.
- Anticipate needs, identify risks, solve issues quickly and ensure every event reflects the quality, service and professionalism of the A|T Collective brands.
- Exercise independent judgement on event budgets, vendor and venue selection, contract terms and onsite decisions, with limited day-to-day supervision.
Qualifications
- Prior experience planning corporate meetings, incentive programs, conferences, training events, travel industry events or large-scale customer/partner programs.
- Strong project management skills with the ability to manage multiple timelines, vendors, stakeholders and moving parts simultaneously.
- Exceptional attention to detail and follow-through, with the ability to track information accurately and keep projects moving forward.
- Excellent written and verbal communication skills, including the ability to prepare clear updates, recaps, agendas and event documents.
- Experience working with hotels, destination partners, vendors, convention services, audio visual teams and event production resources.
- Comfortable working under deadlines and adapting quickly when priorities, details or onsite needs change.
- Proficiency with Microsoft Office, especially Word, Excel, PowerPoint and Outlook; experience with event platforms or registration tools preferred.
- Travel industry, hospitality, supplier relations or advisor-facing event experience preferred.
- Must be based in or near Southern California, with the ability to travel as needed.
Ideal Candidate Profile
The ideal candidate is a proactive, polished and highly organized planner who thrives on bringing complex events to life. This person enjoys managing details, building strong relationships, creating structure from early concepts and ensuring every guest, partner and internal stakeholder has a seamless experience. They should be comfortable working behind the scenes, troubleshooting in real time and representing any A|T Collective brand with professionalism onsite.
Core Competencies
- Event planning and project coordination
- Budget and timeline management
- Vendor and hotel coordination
- Partner and sponsor support
- Training-event logistics
- Strong communication and follow-up
- Problem solving and onsite decision-making
- High attention to detail
- Professional presence and hospitality mindset
Compensation range for the position will be $65,000.00 - $75,000.00 annually.
Benefits to working at Pleasant Holidays:
- Medical (with prescription)
- Vision
- Dental
- Flexible Spending Accounts
- Paid Time Off for Holidays, Vacation, and Illness
- Company paid Life Insurance
- Long Term Disability
- 401(k) Plan
- AFLAC Plans
- Travel Discounts on all Pleasant Holidays packages, Hotel Rooms, Car Rentals, Tours & Activities. Discounts apply to family members and friends too!
Pleasant Holidays is one of the largest travel wholesalers in the United States, specializing in vacation travel to the Hawaiian Islands, Caribbean, Central America, Europe, Mexico, Middle East, South Pacific (Australia, Cook Islands, Fiji, New Caledonia, New Zealand & Tahiti), Japan, the United States & Canada, and cruise vacations worldwide. Pleasant Holidays is a subsidiary of the Automobile Club of Southern California, a diversified insurance, roadside assistance, financial services and travel organization serving more than 18 million AAA members across 24 states.
Pleasant Holidays is an Equal Opportunity Employer
Our organization participates in E-Verify
Pleasant Holidays will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws