Project & Stakeholder Manager
Assystem · Mid-Senior Level
Company Description
- Assystem is an international company with one mission: accelerate the energy transition around the world.
- Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy.
- We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition.
- Drawing on more than 55 years' experience in highly regulated sectors subject to strict security and safety requirements, we provide our customers with engineering and project management services, as well as digital services and solutions to optimize the performance of complex infrastructure projects throughout their life cycle. The Group is currently ranked second in the world for nuclear engineering.
- To ensure a viable, efficient, and reliable energy future for all
Job Description
Project Management and Delivery
- Manage assigned projects and design packages from initiation through planning, design development, approvals, tender support and project close-out.
- Establish a clear understanding of the Client's objectives, project scope, contractual requirements and expected deliverables.
- Develop and maintain the Project Execution Plan in coordination with relevant technical and project-control teams.
- Establish project scope, deliverables, milestones, responsibilities, interfaces and communication protocols.
- Coordinate multidisciplinary engineering teams including architecture, civil, structural, infrastructure, electrical, mechanical, telecom, utilities and other specialist disciplines.
- Ensure project activities are delivered in accordance with the approved programme, budget, scope and required quality standards.
- Monitor project progress against the agreed baseline programme and initiate corrective actions where deviations occur.
- Coordinate resource requirements with discipline leads and Design Unit management.
- Ensure deliverable schedules and document registers are established, maintained and regularly updated.
- Organize and chair internal project coordination and progress meetings.
- Support design managers and technical leads in resolving multidisciplinary design and interface issues.
- Facilitate timely technical decisions and escalation of matters requiring senior-management intervention.
2. Project Controls
- Coordinate with Project Controls personnel in establishing and monitoring project schedules, budgets, forecasts and performance indicators.
- Monitor progress against planned man-hours, milestones and deliverables.
- Identify potential schedule or cost deviations and coordinate mitigation measures.
- Maintain project action trackers, decision registers, risk registers, issue registers and change registers.
- Support Earned Value Management and other performance-monitoring processes where applicable.
- Support preparation of weekly and monthly project reports.
- Provide clear commentary regarding project status, achievements, constraints, risks and required management actions.
- Support forecasting of resources and workload for the project.
3. Stakeholder Management
- Develop and implement the Project Stakeholder Management Plan.
- Identify all internal and external project stakeholders and establish a comprehensive Stakeholder Register.
- Analyze stakeholder influence, responsibilities, expectations, approval requirements and project impacts.
- Develop stakeholder engagement and communication strategies appropriate to each stakeholder.
- Establish effective working relationships with Clients, developers, authorities, utility providers, consultants, contractors and other project participants.
- Coordinate stakeholder meetings, technical workshops, design reviews and interface meetings.
- Ensure stakeholder comments and requirements are formally recorded, assigned, tracked and closed.
- Maintain a Stakeholder Action Tracker and ensure timely resolution of outstanding actions.
- Identify potential stakeholder-related risks before they impact project programme or approvals.
- Escalate unresolved stakeholder issues through the appropriate project governance structure.
4. Saudi Authorities and Utility Coordination
The candidate shall have good practical awareness of the requirements and working procedures of major Saudi stakeholders and authorities, including, as applicable:
- Saudi Electricity Company – SEC
- National Water Company – NWC
- Communications, Space & Technology Commission – CST
- Saudi Telecom Company – STC
- Royal Commission for Jubail and Yanbu – RCJY
- Other governmental and utility stakeholders are relevant to individual projects.
Responsibilities shall include:
- Determine required authority approvals, permits, NOCs and technical submissions.
- Prepare an Authority Approval Matrix identifying required approvals, responsibilities and target dates.
- Coordinate preparation and submission of technical packages to authorities.
- Monitor submissions and approvals against the project programme.
- Coordinate responses to authority comments with relevant engineering disciplines.
- Arrange technical meetings with authorities when necessary to resolve comments.
- Maintain complete records of submissions, correspondence, approvals and NOCs.
- Identify authority-related dependencies that may affect design or construction.
- Ensure authority requirements are incorporated into the design before final submission.
5. Client Management
- Act as a principal day-to-day point of contact for the Client for assigned projects.
- Establish professional and trusted working relationships with Client representatives.
- Understand Client priorities and translate these into clear actions for the project team.
- Manage Client expectations regarding scope, programme, deliverables and approvals.
- Prepare and deliver project presentations and progress updates.
- Coordinate Client design reviews and technical workshops.
- Ensure Client comments are formally captured and incorporated or appropriately responded to.
- Monitor Client satisfaction and identify opportunities to improve project delivery.
6. Scope and Change Management
- Maintain clear control of contractual and technical project scope.
- Identify potential scope changes and additional services.
- Ensure work outside the agreed scope is identified before significant effort is made.
- Coordinate preparation of technical input for variation proposals and change requests.
- Maintain a project change register.
- Assess the impact of changes on programme, resources, cost and deliverables.
- Support Commercial and Project Management teams in variation and claim management where required.
7. Risk and Opportunity Management
- Lead or facilitate project risk and opportunity workshops.
- Establish and maintain project risk and opportunity registers.
- Assess project risks related to design, approvals, stakeholders, interfaces, programme, resources and delivery.
- Assign mitigation measures and responsible owners.
- Monitor mitigation actions until closure.
- Escalate significant risks to senior management.
- Identify project opportunities related to programme optimization, design efficiency, cost reduction and Client value.
8. Quality and Governance
- Ensure projects are managed in accordance with Assystem's Quality Management System and project-management procedures.
- Ensure all deliverables are subject to the required review and approval processes prior to issue.
- Support project audits and assurance reviews.
- Ensure project correspondence, meeting records, approvals and technical documentation are properly controlled.
- Promote lessons learned and continuous improvement across projects.
- Support technical and project gateway reviews when required.
9. Commercial Awareness
- Maintain awareness of project budget, planned expenditure, man-hours and commercial performance.
- Support preparation of project forecasts.
- Monitor engineering effort against the approved budget.
- Identify activities that may impact project profitability.
- Coordinate with Commercial and Finance teams regarding invoicing milestones and variations when required.
- Assist management in identifying measures to improve project delivery efficiency.
Qualifications
Essential
- Bachelor’s degree in Electrical engineering or any related major.
- 8–10 years of relevant professional experience.
- Demonstrable experience managing engineering/design or infrastructure projects.
- Previous experience working on projects in the Kingdom of Saudi Arabia is strongly preferred.
- Good understanding of multidisciplinary design processes.
Professional Certifications
Preferred certifications include:
- PMP – Project Management Professional
- Relevant Saudi Council of Engineers registration where the candidate is practicing under an engineering profession.
Additional Information
Software and Digital Skills
Working knowledge of relevant tools such as:
- AutoCAD
- Revit
- Navisworks
- Microsoft Visio
- BIM collaboration platforms
- Network planning/design tools
- Wi-Fi survey/design software where applicable
- CCTV design tools where applicable
- Microsoft Office
Required Competencies
The candidate shall demonstrate:
- Strong telecommunications engineering knowledge.
- Strong ICT and ELV design capability.
- Knowledge of both building and infrastructure telecom systems.
- Team leadership.
- Technical problem solving.
- Design coordination.
- Technical checking and review.
- Client-facing communication.
- Service-provider coordination.
- Authority coordination.
- Planning and organization.
- Quality awareness.
- Risk awareness.
- Ability to manage several design packages simultaneously.
Ability to work effectively within multidisciplinary and multicultural teams.
We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.