Data & Projects Specialist
EF Education First · Tokyo
Data & Projects Specialist, Tokyo
With one shared mission of opening the world through education, EF is a multicultural and multilingual community of team members working across 55 countries all around the world. Bring your talents, your perspective, and your ambition. In return, we offer a vibrant, dynamic working environment, and a fulfilling international career.
The APAC Tours Operations department is currently looking for an energetic and enthusiastic individual for the position of Data & Project Specialist, APAC, to join our Asian hub in Tokyo, Japan, ASAP.
What you’ll do
Anticipate requirements, uncover areas of improvement, and develop optimization strategies for systems, processes, and workflows
Provide and organize data, build and manage reports and tools to support team decisions and efficiency
Develop reports and dashboards (PowerBI and Tableau)
Write and execute SQL queries
Help automate manual and complex processes using AI tools
Build relationships with key partners and routinely present proposals and results
Lead and manage small to medium‑scale systems or process‑transformation projects, ensuring clear planning, execution, stakeholder alignment, and successful delivery
Who you are
You have an analytical, strategic and innovative mindset, and thrive in collaborative settings. You are passionate about improving internal operations processes, and deriving insights for data-driven business decisions, with the end-goal of creating an even more beautiful customer experience.
We’re looking for:
Technical & Analytical Skills
Strong data analytics abilities, including interpreting complex datasets
Expertise in analyzing, transforming, and consolidating structured and unstructured data
Ability to effectively use SQL, Atlassian Jira, and MS Power Platform
Experience developing reports/dashboards in PowerBI and Tableau
Experience with Power Automate or low‑code automation tools
High proficiency in MS Office tools, particularly Excel
Project & Process Leadership
Project management experience leading system or process transformation initiatives
Ability to translate business needs into clear, structured system requirements
Ability to effectively prioritize and manage multiple projects
Professional Experience
3+ years of experience as a Business Analyst, Data Analyst, or BI Developer
Preferred financial background to support data‑driven decision‑making
Ways of Working
Knowledge of Agile methodology (desirable)
Strong problem‑solving skills
Ability to explain technical concepts in non‑technical language
Ability to communicate effectively
Proven team player
Requirements:
Permission to work in Japan. Sponsorship possible under certain conditions
Native or highly proficient English and ideally, at least, intermediate Japanese speaking skills
Why work at EF
We are international. With a global network of offices and schools, EF is able to offer an international career in any part of the world.
We are entrepreneurial. EF has grown into the largest international education company by hiring people who are street smart and “can get things done”. Our entrepreneurial spirit is at the core of what makes working at EF a ton of fun.
We embrace change. Be prepared to join a flexible organization where no day is the same. We believe change is key to business success, personal development, and career progression.