Travel Coordinator (Corporate Travel Operations)
NK Securities Research · Gurugram
NK Securities Research is a leading financial firm that leverages cutting edge technology and sophisticated algorithms to trade the financial markets. Founded in 2011, we have gained invaluable experience in the field of High Frequency Trading across different asset classes.
About the Role
Our travel requirements are growing across recruitment, campus hiring, onboarding and relocation, employee business travel, and domestic and international company trips.
We are looking for a Travel Coordinator to own the end-to-end execution of corporate travel - from request intake and booking to logistics, vendor coordination, documentation and reporting. This role will work closely with HR, Finance, Recruitment, employees, candidates and travel partners to ensure a smooth, efficient and well-managed travel experience.
Key Responsibilities
Travel operations & execution
- Own end-to-end corporate travel logistics across candidate, employee, campus, and company-trip travel.
- Manage high-volume candidate travel: intake, booking, changes, documentation, and itinerary
- Coordinate campus travel:hotel requirements, ground transport, and consolidated trip tracking.
- Manage high-volume onboarding and relocation travel/accommodation logistics for new joiners and campus hires.
- Support employee work-related travel with policy-compliant bookings, traveller support, and post-trip reconciliation.
- Execute company trips end to end: destination research (flights, group rates, hotels, transport, visa, and duty-of-care considerations), hotel blocks, ground transport, attendee logistics, and visa coordination where required.
Intake, process & governance
- Operate a single shared travel intake (traveller, dates, destination, purpose, cost estimate, urgency) and maintain the central travel tracker/database.
- Validate requests against pre-approved budget buckets and route exceptions to Finance per the approval matrix.
- Apply standardised workflows with defined approval thresholds and SLAs.
Vendor & platform management
- Act as central liaison for travel vendors and the TMC/booking platform, including basic commercial negotiation and service management.
- Consolidate vendor and cost data; support preferred-vendor negotiations as spend patterns emerge.
Reporting & controls
- Deliver monthly consolidated reporting on budget, volume, destinations, vendors, and exceptions to HR and Finance.
- Reconcile invoices and booking data against approved budgets with Finance.
- Maintain traveller, itinerary, cost, vendor, and visa/document status data with need-to-know access controls and defined retention.
Documentation & duty of care
- Provide visa/immigration documentation support in coordination with HR stakeholders.
- Coordinate duty-of-care during active trips through a defined escalation mechanism, supported by a TMC/platform or nominated escalation chain for after-hours traveller support.
Qualifications & Experience
Required
- 3- 6 years of experience in corporate travel coordination, travel operations, executive assistance with heavy travel scope, or a similar role.
- Demonstrated experience managing high-volume bookings (flights, hotels, ground transport) with frequent changes and tight timelines.
- Working knowledge of international travel requirements: visas, travel documentation, and immigration coordination.
- Experience working with travel vendors, TMCs, or online booking platforms, including rate negotiation.
- Strong proficiency with spreadsheets/trackers and comfort producing consolidated spend and volume reports.
- Excellent stakeholder communication; able to work across HR, Finance, recruiters, department heads, and travellers.
Preferred
- Experience supporting group/offsite travel or events (20+ travellers), including international group logistics.
- Exposure to budget governance, approval matrices, or T&E reconciliation processes.
Competencies
- Ownership and accountability - comfortable being the single point of execution across multiple travel categories.
- Organisation under volume - manages many concurrent itineraries, changes, and deadlines without dropping details.
- Process discipline - follows and improves standardised workflows, approval gates, and data hygiene.
- Discretion - handles traveller documents, personal data, and location information confidentially.
- Service orientation - delivers a smooth experience for candidates, employees, and leadership travellers.
- Commercial awareness - spots savings opportunities and negotiates effectively with vendors.
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