Construction Administrative Support Specialist
BB&E · Rota
This position supports NAVFAC EURAFCENT facilities, construction, and program requirements.
Employment Arrangement: Depending on the selected candidate’s location, work authorization, and the requirements of the assignment, the engagement may be structured either through a third-party employer of record or as an independent contractor/freelancer. The final arrangement will be confirmed with the selected candidate and will be subject to client approval and applicable local laws.
Position Summary
The Functional and Administrative Support Specialist provides day-to-day administrative, records, correspondence, data, and customer-service support to NAVFAC EURAFCENT project and office teams. This is a full-time, primarily on-site position located in Sigonella, Sicily, Italy; Rota, Spain; Souda Bay, Greece; or Naples, Italy.
Job Duties & Responsibilities
- Receive, review, route, track, and maintain correspondence and administrative actions
- Create, classify, cross-reference, archive, and retrieve electronic and hard-copy records in accordance with established procedures
- Prepare and format letters, reports, spreadsheets, presentations, charts, and other office products
- Maintain databases, trackers, distribution lists, calendars, and recurring reports
- Provide reception and customer service support and coordinate visitor or installation access requests
- Track suspense items and follow up with staff to support timely completion of required actions
- Assist with travel orders, vouchers, requisitions, time and attendance, training records, organizational charts, and personnel paperwork
- Research administrative issues, compile information, and brief staff on status or recommended actions.
Requirements
Key Qualifications
- Must already have the legal right to work in the country of the assigned duty station; U.S. visa or SOFA-status sponsorship is not available
- Professional fluency in English and in the host-nation language of the assigned duty station
- Demonstrated administrative support experience, including records management, correspondence, filing, and office procedures
- Advanced proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, tables, charts, and reports
- Strong typing, writing, grammar, proofreading, organization, and attention to detail
- Ability to work professionally with government personnel, contractors, visitors, and customers in a multinational environment
- Ability to manage multiple priorities, protect sensitive information, and meet deadlines
- Experience supporting an engineering, construction, military, or government office is preferred
- Experience with electronic document management or workflow systems is preferred
- Must obtain required installation access and complete applicable background screening
Experience & Education
- Professional fluency in English and in the host-nation language of the assigned duty station.
- Demonstrated administrative-support experience, including records management, correspondence, filing, and office procedures.
Physical Requirements
Physical Requirements and Work Environment
- The physical demands and work environment may vary based on the position, assigned duties, and work location. Employees must be able to perform the essential functions of the position, with or without reasonable accommodation.
- Remain in a stationary position for extended periods
- Use computers, telephones, and other office equipment
- Move throughout offices, facilities, and project sites
- Reach, grasp, handle equipment, and operate controls
- Communicate effectively and review documents, equipment, and site conditions
- Lift and carry materials or equipment weighing up to 50 pounds when required by the assignment
- Stand or walk for extended periods and occasionally climb, kneel, or crouch
- Navigate uneven or rough terrain when required
- Work indoors and outdoors in varying weather conditions
- Occasionally enter confined spaces or work at heights when required
- Wear required personal protective equipment
- Work in environments that may include noise, dust, fumes, chemicals, electrical hazards, construction activity, or other site specific conditions
Benefits
- Competitive compensation based on qualifications, experience, duty station, and local market requirements.
- Locally compliant payroll, tax withholding, and social-insurance administration through a third-party employer of record.
- Statutory leave and benefits provided in accordance with the laws of the country of employment.
- Professional development opportunities supporting work on an awarded NAVFAC EURAFCENT contract.