Office Manager
Freedom24 · Amsterdam
Freedom24, part of a fast-growing international financial group listed on NASDAQ, is expanding across Europe and is currently looking for a proactive and detail-oriented Office Manager to support our operations in Amsterdam, Netherlands.
Join us and become part of a professional, dynamic team shaping the future of investment services in Europe.
Responsibilities:
1. Administrative Support and Workflow Organization:
- Managing the company’s incoming and outgoing correspondence with accuracy and discretion;
- Supporting seamless document flow between departments, ensuring timely execution of internal processes;
- Driving administrative procedures to enhance operational efficiency;
- Maintaining a well-organized, efficient, and inspiring office environment;
- Managing procurement of office supplies and overseeing inventory to support an uninterrupted workflow;
- Conducting regular physical inventory audits and maintaining records.
2. Communication and Collaboration:
- Overseeing internal and external communication to uphold the company’s professional image;
- Building effective relationships with vendors and service providers to ensure high-quality and cost-efficient services;
- Collaborating with accounting, payroll providers, and auditors to support compliance and financial accuracy;
- Actively supporting the HR department on a wide range of operational and people-related matters.
3. Executive Support and Guest Relations:
- Proactively organizing calendars, scheduling appointments, and ensuring optimal time management for executives;
- Coordinating meetings and conferences, handling all logistics to deliver smooth and professional events;
- Serving as the first point of contact — answering and directing calls, welcoming clients and guests with warmth and professionalism;
- Hosting visitors of all seniority levels, ensuring a polished and welcoming experience.
4. Financial and Operational Processes:
- Processing vendor invoices through SAP Concur in alignment with company policy and timelines;
- Reviewing and managing employee expense reports, ensuring full compliance with internal procedures.
5. Additional Responsibilities:
- Planning and coordinating business travel arrangements, including flights, accommodation, and itineraries;
- Taking part in cross-functional projects and company-wide initiatives, contributing to continuous improvement.
Requirements
- Bachelor’s degree (Business Administration, Management, or a related field preferred);
- 3 plus years of experience in a similar administrative or operational role;
- Fluency in English and Dutch, both written and verbal;
- Advanced computer skills, including MS Office Suite and other relevant business tools;
- Experience in organizing and maintaining electronic document management systems;
- Excellent interpersonal and communication skills, with the ability to interact across all levels of the organization;
- Strong organizational and time-management skills, with the ability to handle multiple priorities;
- High attention to detail and accuracy in a fast-paced environment;
- Ability to independently identify and resolve issues;
- A proactive, solution-oriented mindset and positive attitude;
- Flexible and adaptable, capable of working under pressure;
- A reliable team player with a genuine willingness to learn and grow.
Benefits
- Modern, fully equipped office — a comfortable and inspiring workspace in a central location;
- Competitive salary — motivating and aligned with local market standards;
- Career growth opportunities — develop across departments and functions within an international group;
- Official employment — clear contracts, timely payments, and full compliance with local labor laws;
- Legally compliant vacation and public holidays — we respect and follow each country’s labor code;
- Private health insurance support — partial coverage of private medical insurance to support your well-being.