Senior Recruiting Coordinator
Higgsfield · Almaty
Why work at Higgsfield AI?
Higgsfield AI is the fastest-scaling generative AI company in history, hitting $1B in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands.
We're building at the absolute frontier of AI-powered video creation and next-generation creative tools. Joining Higgsfield means becoming part of a high-impact team shaping the future of AI-native experiences, at a company that isn't just moving fast, but rewriting what fast looks like.
About the role
We're looking for a Senior Recruiting Coordinator to own how our Almaty recruiting team runs day to day.
Our Almaty recruiting team hires across Engineering, ML & Research, Product, Growth, Creative, GTM, Finance, and Operations, at a pace few companies have ever had to match. This role makes sure that pace doesn't turn into chaos.
What you'll do
Process & Standarts
Define and roll out one consistent way of working across the team: intake, pipeline stages, scorecards, interview loops, offer approvals, and handoff to onboarding.
Make sure every open role has a clear recruiter owner, a named final decision-maker, and an agreed interview panel.
Keep the Hiring Matrix, recruiting playbooks, and Ashby guides current so recruiters and hiring managers can self-serve.
Catch overlapping roles and duplicated outreach before the same candidate is contacted twice.
Ashby & Recruiting Data
Own Ashby as the single source of truth. That means no side spreadsheets and no pipelines living in messengers.
Run weekly pipeline hygiene checks for stale candidates, missing scorecards, untracked sources, and applications that were never closed.
Make sure every source is tagged and measurable, including referrals, events, university partnerships, paid channels, and agencies.
Partner with recruiting automation owners on stage automations, integrations, and dashboards.
Reporting & Insights
Own recruiting reporting to leadership: pipeline by role, where candidates are stuck, offers out, and which decisions are needed.
Replace manual status reports with live dashboards built on Ashby data.
Track funnel conversion, time-to-hire, channel performance, and recruiter load, and turn them into clear recommendations.
Run the weekly recruiting sync and make sure decisions and action items are captured and followed through.
Onboard new recruiters and coordinators into tools, process, and team standards.
Manage recruiting tools and licenses (Ashby, LinkedIn Recruiter, sourcing tools) so every seat is actually used.
Escalate blockers early, such as salary band approvals, onboarding capacity, and stalled final rounds.
Your must haves
5+ years in recruiting, recruiting operations, or talent program management, including at least 2 years owning process or operations for a team of recruiters.
Hands-on Ashby experience, or deep expertise in a comparable ATS plus the ability to become an Ashby power user quickly.
Experience building recruiting reports and dashboards that leadership actually used to make decisions.
Experience in a high-growth company hiring at volume across multiple functions.
Ability to hold recruiters and hiring managers accountable without direct authority over all of them.
Highly structured, exceptionally organized, and detail-oriented.
Excellent written and verbal English and Russian.
The deal
Competitive salary in USD.
On-site role in Almaty office.
Full-time position.
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