Senior Procurement Manager (Athens & Paros, Greece)

Kensho Boutique Hotels & Villas · Athens

Who we are

Kenshō Hotels & Villas, the award-winning boutique hospitality brand born in Mykonos, is expanding its story to the island of Paros. Renowned for redefining Cycladic luxury through design, gastronomy, and heartfelt service, Kenshō is now creating a new haven of relaxation and inspiration on one of Greece’s most authentic and beautiful islands.

We are seeking passionate, talented, and dedicated professionals who share our philosophy of excellence, creativity, and genuine hospitality. This is a unique opportunity to be part of a visionary project that combines the elegance of Kenshō with the natural charm of Paros.

If you’re ready to grow your career within a dynamic team and contribute to an exceptional new chapter in luxury hospitality, we invite you to explore our open positions and join us on this exciting journey.

The Role

As Senior Procurement Manager, you will be responsible for the overall procurement strategy and its execution across the business.

You will lead the Procurement function, manage supplier relationships, oversee purchasing and inventory processes, and work closely with Operations, F&B, Engineering, Finance, Accounting and Warehouse/Stores teams to ensure that the business has the right products and services, at the right quality, at the right cost and at the right time.

The role combines strategic procurement, commercial negotiations, cost control, supplier performance and inventory management, with a strong focus on data, processes and continuous improvement.

Key Responsibilities

Procurement Strategy & Supplier Management

Design and implement the overall procurement strategy in line with the business objectives.
Lead, coordinate and develop the Procurement team.
Identify, evaluate and onboard new suppliers.
Manage RFQs, RFPs, tenders and comparative quotation processes.
Negotiate prices, discounts, payment terms, delivery schedules and other commercial conditions.
Negotiate and manage annual supplier agreements and contracts.
Maintain and continuously develop the approved supplier list.
Monitor supplier performance across price, quality, delivery and service levels.
Build strong, long-term relationships with strategic suppliers.

Purchasing & Cost Control

Review and approve Purchase Requests and Purchase Orders within the relevant approval limits.
Ensure compliance with the full procurement cycle: Purchase Request → Approval → Purchase Order → Delivery → Invoice.
Monitor discrepancies between purchase orders, deliveries and invoices, working closely with Accounting on 3-way matching.
Monitor the Procurement budget and analyze variances.
Track and report cost savings achieved through negotiations and procurement initiatives.
Analyze purchasing spend by supplier, category and company.
Oversee procurement across F&B, consumables, equipment, FF&E, OS&E, technical materials and services.
Calculate and monitor food & beverage cost by item/SKU.
Participate in the planning and monitoring of CAPEX procurement.
Monitor and control exceptional or unplanned purchases, ensuring compliance with approval limits and internal procedures.

Inventory Management & Control

Oversee and coordinate monthly, periodic and annual inventory counts.
Ensure accurate physical counting of inventory across warehouses, F&B outlets and other relevant areas.
Reconcile physical inventory with ERP / warehouse management system records.
Investigate and follow up on inventory variances.
Monitor shortages, surpluses, damages, expiries and waste.
Ensure the proper movement and recording of inventory between the central warehouse and individual departments/outlets.
Monitor stock levels, minimum/maximum stock levels and stock turnover.
Identify slow-moving and obsolete inventory and recommend appropriate actions.
Establish and monitor inventory control procedures to minimize losses, waste and unauthorized movements.
Work closely with Accounting and Cost Control on inventory reconciliation and valuation.
Prepare inventory reports and highlight significant variances and risks to Management.

Reporting & Business Partnership

Prepare and present a monthly Procurement Report to Management.
Provide meaningful insights into purchasing trends, supplier performance, cost development and inventory movements.
Collaborate closely with Operations, F&B, Engineering, Finance, Accounting, Cost Control and Warehouse/Stores to anticipate business needs.
Support management decision-making through accurate procurement and inventory data.
Identify opportunities for process improvement, cost optimization and operational efficiency.

Requirements

5+ years of experience in Procurement, Purchasing or Supply Chain, ideally within luxury hospitality, hotels, restaurants or a multi-site environment.
Previous experience in a senior procurement or procurement management position.
Strong experience in supplier negotiations, sourcing and contract management.
Solid understanding of procurement processes, inventory control and cost management.
Experience managing F&B procurement and food cost is highly desirable.
Strong analytical and commercial mindset, with the ability to work confidently with procurement and inventory data.
Experience with ERP, purchasing and/or inventory management systems.
Strong understanding of approval workflows, purchasing controls and inventory reconciliation.
Excellent negotiation, communication and stakeholder-management skills.
Ability to lead, organize and develop a team.
Strong attention to detail combined with the ability to see the bigger business picture.
Fluency in English; Greek is considered an advantage.
Excellent knowledge of MS Excel and reporting tools.

Benefits

The opportunity to join Kensho, one of Paros' distinctive luxury hospitality destinations.
Competitive compensation package based on experience and qualifications.
Accommodation and daily meals in Paros, where applicable.
Opportunities for professional development within a growing hospitality group.

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