Administrative Assistant - Geomatics
Stantec · Ottawa
Your Opportunity
Our Geomatics group is seeking a full-time, highly motivated, and adaptable Administrative Assistant to join our Ottawa office. In this role, you will have the opportunity to work alongside a group of multidisciplinary professionals to help support the operations of the business center.
Your Key Responsibilities
- Supporting the business development team by preparing proposals, tenders, and keeping pursuits on track
- Provide professional administrative, operational and project related assistance to the management team within the Geomatics group
- Perform general office duties including, but not limited to: proof reading and formatting correspondence, use of company templates and ability to customize them for a particular use if needed, assisting with proposal preparation, scheduling meetings, organizing/maintaining office files, processing and preparing submittal packages
- Complete land titles searches using Geowarehouse and Terraview
- Preparing reports and financial data
- Invoice processing, timecard administration, equipment charge-outs and expense claim completion
- Maintaining a well-organized electronic and paper filing system and overall record management
- Manage proposal pursuit information on the company Pipeline
- Adding and updating resumes on the internal company directory