Business Affairs Specialist

Publicis Groupe · Bogotá

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HELLO, WE ARE PUBLICIS PRODUCTION, THE FIRST INTELLIGENT CONTENT COMPANY.

Within Publicis Groupe’s Intelligent Creativity business, we specialize in bringing creative ideas to life, and to consumers. By combining 100 years of craft excellence with 6,000 experts across 52 locations of the world’s biggest studio network, we leverage the industry’s richest data, through the power of agentic AI, to radically redefine content production with Intelligent Content.
We intuitively deliver this through Marcel Make, the world’s first Intelligent Content agent. The result? Predictively performing content that unlocks business growth in unprecedented ways.

In Bogotá, Colombia, we are looking for a Business Affairs Specialist with 5 to 8 years of experience in intellectual property, rights management, legal operations, business affairs, production coordination, or related areas within advertising agencies, production companies, media organizations, entertainment companies, law firms, or creative environments. Their mission will be to support the management of intellectual property rights, licensing processes, contractual compliance, and usage rights across creative and production projects. We are seeking a detail-oriented professional with strong communication skills, a collaborative mindset, and the ability to guide internal teams through intellectual property and rights management processes while helping mitigate legal and operational risks.

• Support the review and management of intellectual property rights, licensing agreements, usage rights, and contractual documentation across creative and production projects.
• Partner with Creative, Production, Business Affairs, Legal, and Operations teams to ensure compliance with intellectual property requirements and client guidelines.
• Review and manage documentation related to copyrighted materials, trademarks, talent usage, music rights, images, footage, and third-party assets.
• Assist in rights clearance processes and maintain accurate records of licenses, approvals, permissions, and supporting documentation.
• Provide guidance and support to internal stakeholders regarding intellectual property processes, rights management requirements, and best practices.
• Help teams understand contractual obligations and explain intellectual property concepts in a clear and practical manner.
• Track and manage intellectual property requests, approvals, renewals, and related documentation throughout the project lifecycle.
• Identify potential risks related to copyright, licensing, trademarks, and usage rights, escalating concerns when necessary.
• Collaborate with cross-functional teams to ensure projects move forward while maintaining compliance and minimizing risk.
• Contribute to process improvement initiatives and leverage AI-powered tools to increase efficiency and operational effectiveness.
• Ensure compliance with company policies, governance standards, and business affairs procedures across all assigned workstreams.

• 2 to 5 years of experience in Intellectual Property, Business Affairs, Rights Management, Legal Operations, Contracts Administration, Production Operations, or related roles.
• Bachelor’s degree in Law, Intellectual Property, Business Administration, Communications, or related disciplines.
• Strong understanding of intellectual property concepts, copyright, trademarks, licensing agreements, usage rights, and contractual documentation.
• Experience supporting, reviewing, or managing contracts, rights-related agreements, licenses, or compliance documentation.
• Ability to explain legal, contractual, or procedural topics effectively to non-legal stakeholders.
• Strong communication, stakeholder management, and relationship-building skills.
• Excellent organizational skills and strong attention to detail.
• Experience working in advertising agencies, production companies, media organizations, entertainment environments, or law firms is highly desirable.
• Proficiency in Microsoft Word and standard business applications.
• Familiarity with AI-powered tools and interest in leveraging technology to improve operational processes.
• Advanced English level (B2+) is mandatory.

Why Join Us?

• Be part of a leading production house recognized globally for innovation and excellence.
• Work with an inspiring team and engage in projects that push the envelope of creativity.
• Opportunity for professional growth and exposure to an international marketplace.
• A culture that values diversity, inclusivity, and the ideas that make us unique.
• Access to Marcel, our AI-powered connection platform featuring top-tier e-learning tools like Udemy and LinkedIn Learning. Dive into 30,000+ courses across diverse fields to upskill at your own pace. Connect with 100,000+ creative minds across Publicis Groupe's global network.

Premium benefits including: Hybrid work, employee savings fund, life insurance, birthday day off, plus opportunities to apply for global roles within our network. Experience our Work Your World initiative: work remotely for up to 6 weeks per year from any country where Publicis Groupe operates.

Viva la difference

We promote a diverse, equitable, and inclusive workplace where every person is valued for their talent and potential, in a respectful environment free from discrimination. All of our job opportunities are open to people with disabilities. #VivaLaDifference. 

Publicis Groupe harnesses #ThePowerOfOne, fusing creativity and technology while celebrating #VivaLaDifference. We recognize and champion individual differences as strengths that enrich our teams and communities. Diversity and inclusion aren’t just values—they fuel our success!

• Support the review and management of intellectual property rights, licensing agreements, usage rights, and contractual documentation across creative and production projects.
• Partner with Creative, Production, Business Affairs, Legal, and Operations teams to ensure compliance with intellectual property requirements and client guidelines.
• Review and manage documentation related to copyrighted materials, trademarks, talent usage, music rights, images, footage, and third-party assets.
• Assist in rights clearance processes and maintain accurate records of licenses, approvals, permissions, and supporting documentation.
• Provide guidance and support to internal stakeholders regarding intellectual property processes, rights management requirements, and best practices.
• Help teams understand contractual obligations and explain intellectual property concepts in a clear and practical manner.
• Track and manage intellectual property requests, approvals, renewals, and related documentation throughout the project lifecycle.
• Identify potential risks related to copyright, licensing, trademarks, and usage rights, escalating concerns when necessary.
• Collaborate with cross-functional teams to ensure projects move forward while maintaining compliance and minimizing risk.
• Contribute to process improvement initiatives and leverage AI-powered tools to increase efficiency and operational effectiveness.
• Ensure compliance with company policies, governance standards, and business affairs procedures across all assigned workstreams.

• 2 to 5 years of experience in Intellectual Property, Business Affairs, Rights Management, Legal Operations, Contracts Administration, Production Operations, or related roles.
• Bachelor’s degree in Law, Intellectual Property, Business Administration, Communications, or related disciplines.
• Strong understanding of intellectual property concepts, copyright, trademarks, licensing agreements, usage rights, and contractual documentation.
• Experience supporting, reviewing, or managing contracts, rights-related agreements, licenses, or compliance documentation.
• Ability to explain legal, contractual, or procedural topics effectively to non-legal stakeholders.
• Strong communication, stakeholder management, and relationship-building skills.
• Excellent organizational skills and strong attention to detail.
• Experience working in advertising agencies, production companies, media organizations, entertainment environments, or law firms is highly desirable.
• Proficiency in Microsoft Word and standard business applications.
• Familiarity with AI-powered tools and interest in leveraging technology to improve operational processes.
• Advanced English level (B2+) is mandatory.

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