Administration Assistant / Receptionist 1
PACCAR · Bayswater North
About Us
PACCAR Financial and PacLease provides financial services and leasing products for purchases of PACCAR’s vehicles through an extensive dealer network throughout Australia.
The Opportunity
PACCAR Financial is seeking a professional and customer-focused Reception & Administration Coordinator to be the face of our business. In this varied role, you will provide exceptional front-of-house service while supporting the day-to-day administrative operations of the office, including assisting Finance Coordinators. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, takes pride in delivering outstanding service, and thrives on keeping things organised.
Key Responsibilities
- Welcome visitors and manage all front reception enquiries.
- Answer and direct incoming calls, ensuring messages are delivered promptly.
- Coordinate meeting rooms, catering requirements, travel bookings, and calendars for senior management.
- Provide general administrative support, including reports, presentations, correspondence, and document management.
- Assist with customer communications, insurance records, compliance administration, and reporting activities.
- Support financial administration tasks, including payment processing, invoicing, daily cash receipting, banking and assisting in the creation of loan documentation and settlements as required.
- Maintain office facilities, stationery supplies, kitchen areas, and shared meeting spaces.
- Manage incoming mail, filing, scanning, and record keeping.
- Assist with marketing initiatives, training documentation, and customer correspondence.
- Provide back-up support across administration and operational functions when required.
About you
- Previous experience in reception, administration, customer service, or office coordination and or Finance experience.
- Friendly, professional, and confident communicator with excellent phone manner.
- Highly organised with the ability to manage multiple priorities and meet deadlines.
- Strong attention to detail and a high level of accuracy.
- Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Demonstrated ability to maintain confidentiality and professionalism.
- Team-oriented, proactive, and willing to support colleagues across the business.
- Strong organisational, coordination, and time management skills.
- Customer-focused with a commitment to delivering exceptional service.
If you enjoy being the first point of contact for customers and visitors while playing a key role in keeping an office running smoothly, we'd love to hear from you.
Why Choose Us?
In return, PACCAR offers great working conditions, a friendly team environment, an excellent salary package including generous superannuation, salary sacrifice, corporate health benefits, education support and long-term employment and career opportunities.