HR & Admin Specialist
Side · Manila
As a HR & Admin Specialist at Side, you will be responsible for supporting the Human Resources department through a variety of HR-related and administrative functions.
You will ensure smooth HR operations and handle various administrative duties, with a focus on employee recruitment coordination, onboarding and offboarding, benefits administration, records management, and general administrative tasks, including employee query assistance.
Key Responsibilities:
- Assist in the recruitment process, including posting job vacancies, screening resumes, and scheduling interviews, partnering closely with the Talent Acquisition team.
- Assist in the Onboarding Process of new hires, including requesting the creation of access credentials.
- Responsible for conducting orientation sessions.
- Handle HR Admin Support tasks related to new hire personnel, such as the collection of new hire documents.
- Collect necessary documents for payroll account opening.
- Handle offboarding documentation, including the preparation of clearance, quitclaim, exit interview form, and the release of final pay.
- Update and monitor employee leave balances.
- Liaise with the administration of statutory benefits if needed- SSS, PhilHealth, Pag-IBIG, and PhilHealth.
- Maintain and organize 201 files of all personnel.
- Update employment information for new hires and active freelancers and employees.
- Ensure that all employees and freelancers are recorded and encoded in the company’s ERP.
- Deactivation of ERP credentials of employees and freelancers.
- Maintain and organize 201 files of all employees.
- Manage office facilities and supplies, including ordering office equipment and maintaining inventory.
- Various administrative duties to support the Ops, HR and Finance departments and service invoice monitoring.
- Monitor and manage the HR inbox, ensuring timely responses to all incoming queries.
- Assist in organizing company events, team meetings, and training sessions.
Requirements
The ideal candidate will hold a Bachelor's degree in Human Resources, Psychology, Business Administration, or related field preferred.
You will ideally have previous experience in HR and an administrative role is an advantage, with at least 4 years of HR experience in an HR (shared services or BPO setting a plus).
Skills:
- Excellent organizational skills with a high attention to detail.
- Strong written and verbal communication skills in the English language.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), with strong proficiency in Excel preferred.
- Ability to handle sensitive information confidentially.
- Knowledge of HR practices and employment law is a plus.
- Proactive and able to work independently as well as collaboratively.
Benefits
- Competitive Salary
- Dynamic, multicultural, and fun environment.
- You will be working for the world's leading provider of game services.
- We empower our people and offer regular progression opportunities to ensure our employees flourish.
- Opportunity for regularization based on performance, role alignment, and project requirements.
- Comprehensive Philippine government-mandated benefits (SSS, PhilHealth, Pag-IBIG, 13th-month pay, and other applicable statutory benefits)