Corporate Secretariat Services Officer - UK
Wilmington Trust · London
Overview:
Ensures ongoing statutory, legal, and transactional/contractual obligations are fulfilled for UK and other jurisdiction registered companies. Manages, monitors, and actions governance and corporate services obligations of assigned portfolio of companies. Maintains system database entries and handles registered office and usual corporate administration duties as well as provides general administration support to higher management.
Primary Responsibilities:
- Manage, monitor, and act upon statutory and transaction obligations of securitisation and structured finance deals and client groups with minimal oversight
- Develop, review, and manage Company Statutory Registers and update database records for critical dates, procedures, and contact details with minimal oversight
- Work with external and internal parties to ensure fulfilment of statutory and transaction obligations of managed companies to ensure ongoing compliance.
- Assist with training less experienced team members and review their work prior to finalisation.
- Review and ensure diligent inclusion of comments and correct information in company financial statements.
- Prepare minutes, certificates, agreements, and other documentation required in our role as corporate administrator with minimal oversight
- Ensure compliance with transactional routines and obligations in terms of the activities of the companies.
- Attend company meetings and meetings with external parties as required.
- Provide registered office duties.
- Maintain awareness of current industry issues.
- Complete wind-up and liquidation of companies.
- Arrange for and supervise Share Trust compliance and Trust terminations within assigned portfolio.
- The candidate may be required to provide supervision of junior colleagues for administrative tasks and review uncomplex minutes of meetings and stand-alone legal documentation
- The candidate may be required to prepare more basic bespoke minutes without the use of a template
- Understand and adhere to the Company’s risk and regulatory standards, policies, and controls in accordance with the Company’s Risk Appetite. Identify risk-related issues needing escalation to management.
- Promote an environment that supports belonging and reflects the M&T Bank brand.
- Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.
- Complete other related duties as assigned.
Supervisor/Managerial Responsibilities:
None
Education and Experience Required:
Minimum of 5 years’ higher education and/or work experience, including a minimum of 3 years’ experience in Corporate Services and Structured Finance
Previous relevant experience in administration and management of UK legal entities in a professional services firm.
Strong client service skills
Prior experience meeting deadlines
Strong verbal and written communication skills
Education and Experience Preferred:
Studying towards or attained ICSA (Chartered Governance Institute UK and Ireland) Qualification