Administrative Assistant

VITAS Healthcare · Davenport · $19–$22/hr (stated in the posting)

The admin assistant is responsible for managing supervisor's calendar and independently scheduling appointments. Answers routine inquiries in absence of manager. Resolves routine issues in absence of manager and develops reports and presentations.

Complies, researches and tabulates data. Screens incoming calls and correspondence and responds independently when possible. Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance.

Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling budget. Directs preparation of records such as agenda, notices, and minutes for corporate meetings. Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other documents.

Creates and maintains database and spreadsheet files.

QUALIFICATIONS

Qualified candidate must have three to five years prior experience.
Must have good writing composition skills and demonstrated ability to perform tasks under own initiative.
Ability to work on various assignments simultaneously and to communicate tactfully, verbally and in writing with department heads, managers, coworkers and vendors to resolve problems and negotiate resolutions.
Working knowledge of computers, internet access, and the ability to navigate within an automated systems as well as a variety of software packages such as Excel and Word.

EDUCATION

High school graduate or equivalent required.

SPECIAL INSTRUCTIONS TO CANDIDATES

EOE/AA M/F/D/V

VITAS® Healthcare is the nation’s leading provider of end-of-life care, and has the resources and expertise to support your personal and professional growth. As a member of the VITAS team, you’ll find fulfillment working for a people-focused organization dedicated to making a difference in the lives of others. You will be more than just an employee: You will be counted on as an expert in your field, and as a valued team member whose efforts are respected and vital to our hospice mission.

All VITAS employees commit to fulfilling their duties and responsibilities with the highest regard for professionalism, collaboration and teamwork, and an eye focused constantly on growth and improvement. We serve with commitment and compassion, and position ourselves for the future by embracing, innovating, and leading change. If you are that person, make your voice heard—find your purpose at VITAS today.

Benefits Include:

Competitive compensation
Health, dental, vision, life and disability insurance
Pre-tax healthcare and dependent care flexible spending accounts
Life insurance
401(k) plan with numerous investment options and generous company match
Cancer and/or critical illness benefit
Tuition Reimbursement
Paid Time Off
Employee Assistance Program
Legal Insurance
Roadside Assistance
Affinity Program

Many of our positions offer the opportunity to work day or night shifts, weekdays or weekends.

Choose a Career with VITAS
Provides administrative support through calendar management, scheduling, correspondence, reporting, and event coordination. Maintains records, prepares documents, and supports daily office operations to ensure efficiency and organization. Salary Range: $19-$22/ Hour
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