Contract Manager
Generac · Sussex
We are Energy Systems, the leader in industrial power solution sales, service, and rentals.
With an ongoing tradition of providing excellent products and outstanding service for our customers, Energy Systems is one of the longest existing Generac Industrial Distributors in the United States. We are a full-service distributor of Generac equipment and solutions providing sales, service and rentals.
Major Responsibilities
Contract Development and Management:
- Develop, review, and negotiate contracts, including agreements with suppliers, vendors, subcontractors, and service providers to include but not limited to Contract Strategy Documentation, Single Source Justifications
- Draft, manage, and update contracts and documentation for compliance and accuracy to include Statement of Work (SOW), Request for Proposal (RFP) & Request for Information (RFI0
- Monitor contract compliance and enforce contract terms and conditions with third-party vendors.
Risk Management and Compliance:
- Identify, analyze, and mitigate potential risks associated with contracts and site operations.
- Ensure adherence to federal, state, and local laws, regulations, and internal compliance standards.
- Perform due diligence on subcontractors and vendors to maintain data center security and confidentiality standards.
Stakeholder Coordination and Communication:
- Work closely with project managers, engineers, finance teams, and other stakeholders to align contract requirements with project needs.
- Act as a liaison between site management and contractors to address issues or disputes promptly and professionally.
- Prepare regular reports for senior management on contract performance, vendor performance, and project status.
Budgeting and Financial Oversight:
- Collaborate with finance teams to develop and track budgets associated with contract agreements.
- Manage cost control measures and identify areas for cost savings or efficiency improvements, including performance of price analysis, purchase-price analysis & identification of competitive benchmarks.
- Review and approve invoices in accordance with contract terms and budget constraints.
Vendor Management:
- Evaluate, select, and manage vendors, ensuring they meet contract terms and performance metrics.
- Conduct periodic vendor performance assessments and implement improvement plans as needed.
- Based on performance and project requirements, negotiate extensions, amendments, or renewals with vendors.
Documentation and Reporting:
- Maintain organized and accessible records for all contracts, amendments, and related documentation.
- Prepare and present reports on contract status, project timelines, and budget updates for internal and external stakeholders.
- Support audits and provide documentation as required for compliance and regulatory reviews.
Minimum Job Requirements
Education
- Bachelor’s degree in business administration, Contract Management, Project Management, Construction Management, or a related field. A degree in Engineering or Finance may also be suitable.
Knowledge / Skills / Abilities
- In-depth knowledge of contract law and commercial terms, particularly for data center projects.
- Effective Time Management and organizational skills
- Excellent negotiation and communication skills (written & verbal).
- Strong analytical and financial acumen.
- Ability to manage multiple contracts and vendors concurrently.
- Ability to establish and build successful supplier relationships
- Familiarity with data center operations, construction processes, and industry standards.
- Proficiency in project management tools and software (e.g., Microsoft Project, ERP systems).
- Strong understanding of contract requirements and the preparation of RFPs/RFIs
- Experience in planning, leading and structuring negotiations with both internal and external customers and suppliers to optimize value
- Proficiency and experience with various procurement methodologies and sourcing techniques
- Ability to operate and execute effectively in a dynamic, fast-paced environment with multiple priorities and challenging deadlines
- Excellent written and verbal communication, influencing and persuasion skills
- Results-focused, with a proactive approach to workload
Work Experience
- 2-5 years of experience in sourcing RFP & contract execution, procurement/construction
- 2-5 years of experience in procurement and contract administration, working on a variety of projects
Preferred Job Requirements
Education
- Bachelor's Degree in Business Administration or comparable experience
Certification / License
- Certified Professional Contracts Manager (CPCM)
- Project Management Professional (PMP)
- Construction Management Certification
- Certified Supply Chain Professional (CSCP)
- Certified Commercial Contracts Manager (CCCM)
Physical Demands:
While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion, the incumbent may be required to stoop, bend, or reach above the shoulders. The employee must occasionally lift up to 25 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision, and the ability to adjust focus.
“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.”