External Engagement Coordination Partner
Roche · Budapest
At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.
The Position
External Engagement Coordination Partner
The Opportunity
In this role, you will leverage deep healthcare compliance expertise to drive the end-to-end operational planning and execution of Roche events and engagements involving external healthcare professionals (HCPs), healthcare organizations (HCO) or Patients/Patient Organizations —including Advisory Boards, Consultancy Meetings, Steering Committees, Investigator Meetings, and Speaker Programs. Partnering closely with internal and external stakeholders, you will ensure seamless compliance management for HCPs, patient partnerships (PP), and HCO interactions, as well as Grants, Sponsorships, and Donations (GSDs), in strict adherence to local regulations while overseeing event logistics and coordination as needed.
- Drive end-to-end operational compliance for Healthcare Professional (HCP), Healthcare Organization (HCO), and Patient Partnership engagements—including Grants, Sponsorships, and Donations (GSDs)—in close partnership with global and local teams to ensure adherence to healthcare regulations and ethical governance frameworks.
- Oversee data integrity and tracking across internal systems, maintaining compliant, timely, and high-quality execution to deliver an exceptional customer experience.
- Manage the full purchase order lifecycle, including reconciliation and invoice tracking through payment confirmation, ensuring precision and financial accuracy.
- Partner directly with Engagement Owners to gather required documentation and ensure complete and accurate spend reporting.
- Draft, review, finalize, and archive compliant contracts using approved templates—collaborating with Legal and Compliance teams on non-standard terms—while ensuring data privacy and secure archiving.
- Provide expert guidance and interpretation of compliance policies for cross-functional stakeholders, answering complex compliance queries and advising on hospitality and regional restrictions.
- Scope, plan, and execute events alongside multi-disciplinary project squads, coordinating material preparation, travel, logistics, budget tracking, and post-event impact evaluations.
Who You Are
- You bring 5+ years of experience in healthcare compliance, congresses, procurement, or external engagement administration, with a strong understanding of healthcare industry collaboration models.
- You hold a Bachelor’s degree in Business, Life Sciences, Law, Finance, or Event Management (an advanced degree is a plus).
- You possess sound knowledge of healthcare regulations and reporting standards governing interactions with Healthcare Professionals and Organizations (e.g., EFPIA, Sunshine Act).
- You demonstrate strong stakeholder management and communication skills, with the ability to build collaborative networks across global matrix structures and respectfully push back on non-compliant requests.
- You are tech-savvy and comfortable utilizing vendor management, procurement, and enterprise tools (e.g., SAP, approval management systems, and compliance reporting tools).
- You thrive in cross-cultural, global matrix environments across multiple time zones and are willing to travel globally when required.
- You are fluent in English with excellent communication skills (additional language skills are advantageous).
In exchange we provide you with
- Development opportunities: Roche is rich in learning resources. We provide constant development opportunities, free language courses & training, the possibility of international assignments, internal position changes and the chance to shape your own career.
- Excellent benefits & flexibility: competitive salary and cafeteria package, annual bonus, Private Medical Services, Employee Assistance Program, All You Can Move Sportpass, coaching / mentoring opportunity, buddy program, team buildings, holiday party. We also ensure flexibility, to help you find your balance: home office is a common practice (2 office days/week). We create the opportunity for freedom in working, where your corporate and private life coexist in harmony.
- A global inclusive community, where we learn from each other. At Roche, we cooperate, debate, make decisions, celebrate successes and have fun as a team. That’s what makes us Roche.
Who we are
A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.
Let’s build a healthier future, together.
Roche is an Equal Opportunity Employer.