Administrative Assistant (6 month FTC)

Arthur J. Gallagher · London

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At Gallagher Benefit Services, you’re a trusted partner to organizations navigating some of their most important people decisions. We help clients build better workplaces, where people feel supported, empowered, and inspired to thrive. Whether it’s shaping benefit strategies, designing wellbeing programs, or advising on workforce challenges, the work you do here creates meaningful change for businesses and the people who power them. We’re a community of bold explorers, trusted experts, and compassionate partners; working side by side to solve problems, and shape the future of work. Here, curiosity is encouraged, collaboration is second nature, and your ideas have room to grow. If you’re looking for a place where your contribution matters and where you can help build a better world of work; think of Gallagher.

We’re looking for a highly organised and proactive Team Administrator to join our Financial Services team. You’ll play a key role in keeping our team running smoothly by providing professional and efficient administrative support. From coordinating meetings to organising events, you’ll be at the heart of our operations.

• Be the go-to person for administrative support, helping the team stay on track.
• Arrange meetings, manage diaries, and handle room bookings.
• Prepare and distribute agendas, reports, and presentations.
• Keep records, spreadsheets, and team information up to date.
• Organise team events, workshops, and social activities.
• Assist with travel arrangements, bookings, and expense administration.
• Support new starters with onboarding and office logistics.
• Help with internal communications and team updates

• You’ve got experience in an administrative or office support role.
• You’re organised, with great time management skills.
• You’ve got excellent communication skills, both written and verbal.
• You’re confident using Microsoft Office (Outlook, Word, PowerPoint, Excel).
• You’re detail-oriented and can juggle multiple priorities.
• You’re approachable, professional, and a team player.
• Bonus points if you’ve worked in financial services or a corporate environment.

If you’re dependable, proactive, and ready to make a difference, we’d love to hear from you.

At Gallagher, we believe supporting our colleagues goes far beyond the role itself. For more information, visit our Benefits page.

• Competitive compensation
• Comprehensive benefits programs designed to support your well-being 
• Career development opportunities and ongoing learning 
• A collaborative, people-first culture with accessible leadership 
• The opportunity to do meaningful work with global reach and local impact 

At Gallagher, we are dedicated to building an inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to join our Talent Community to stay connected to additional career opportunities. Although this role is listed as full-time, if you’re in a job-share partnership, work reduced hours, or have any other flexible arrangement, please still get in touch. We will also offer reasonable adjustments to the recruitment process if required, so please let us know.

Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)

• Be the go-to person for administrative support, helping the team stay on track.
• Arrange meetings, manage diaries, and handle room bookings.
• Prepare and distribute agendas, reports, and presentations.
• Keep records, spreadsheets, and team information up to date.
• Organise team events, workshops, and social activities.
• Assist with travel arrangements, bookings, and expense administration.
• Support new starters with onboarding and office logistics.
• Help with internal communications and team updates

• You’ve got experience in an administrative or office support role.
• You’re organised, with great time management skills.
• You’ve got excellent communication skills, both written and verbal.
• You’re confident using Microsoft Office (Outlook, Word, PowerPoint, Excel).
• You’re detail-oriented and can juggle multiple priorities.
• You’re approachable, professional, and a team player.
• Bonus points if you’ve worked in financial services or a corporate environment.

If you’re dependable, proactive, and ready to make a difference, we’d love to hear from you.

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