Client Associate - Executive Assistant
UBS · New York City
Calendar & Scheduling Management• Coordinate and maintain the team’s master calendar, ensuring efficient time allocation for internal priorities and client meetings.
• Anticipate scheduling conflicts and proactively resolve them.
• Manage the Building Security Submission for clients and guests
Expense & Budget Administration
• Process and submit business expenses in accordance with compliance and corporate policies.
• Track team budget allocations, identifying cost-saving opportunities without compromising quality.
Travel Coordination
• Plan, coordinate, and execute travel coordination for team members to meet with clients across the country.
Marketing & Digital Presence
• Maintain and update the team’s marketing materials to ensure accuracy and alignment with brand standards.
• Oversee website and LinkedIn presence, posting timely updates and managing content calendars.
Events & Engagement
• Plan, coordinate, and execute client appreciation events from concept to completion.
• Organize team events. Dinners, drinks, and fun activities.
• Provide the team with a detailed calendar of activities