Executive Assistant - Credit Investments Group
UBS · New York City
Do you know how to keep leaders organised, prepared and focused on what matters most? We’re looking for an Executive Assistant to:• provide on-site administrative support to one executive and several leaders, including calendar management, meeting coordination, travel planning and daily operational support across time zones
• manage competing priorities so leaders are prepared for meetings, presentations, client engagements and key decisions
• coordinate domestic and international travel, including flights, accommodation, transport, itineraries and related logistics
• create a smooth client and stakeholder experience, including meeting logistics, room bookings, technology setup, refreshments, agendas and materials
• support corporate events, leadership meetings, offsites and client activities by coordinating logistics, vendors, materials and travel requirements
• prepare expense reports, reconcile business card charges and support invoice processing, vendor setup, documentation and payment follow-up
• act as a trusted contact for executives, colleagues, external partners, vendors and clients, ensuring clear and timely communication
• handle confidential information with discretion, sound judgement and care, in line with our policies and risk standards
• support special projects and additional tasks, using organisation, follow-through and problem-solving skills to help deliver outcomes