EHS Systems Coordinator - Decatur, IL
Archer Daniels Midland
EHS Systems Coordinator - Decatur, ILPosition Summary
The EHS Administration & Systems Specialist provides critical operational, systems, project, and administrative support to the Environment, Health & Safety (EHS) function. This role serves as a key resource for EHS management systems, digital platforms, communications, document control, and team coordination activities. The successful candidate is a highly organized self-starter with strong technical capabilities, excellent problem-solving skills, and a demonstrated ability to leverage Microsoft 365 and AI-enabled tools to improve efficiency and effectiveness.
This position requires a proactive professional who can independently manage multiple priorities, maintain critical EHS systems and content, support initiatives, and drive administrative excellence across the EHS organization.
Key Responsibilities
EHS Document Management
- Administer and maintain EHS documents within PolicyTech and other document management systems.
- Coordinate document review, approval, publication, and archiving processes.
- Manage translation requests for EHS procedures, standards, and related documentation.
- Ensure translated materials are distributed, uploaded, and maintained appropriately.
- Support document management system improvement initiatives and process optimization efforts.
- Serve as technical support for the EHS Home SharePoint site.
- Maintain current, accurate, and engaging content across EHS SharePoint pages.
- Create and update site content, document libraries, communications, lists, and navigation structures.
- Implement enhancements that improve user experience and accessibility.
- Leverage Microsoft 365 tools to streamline information sharing and collaboration.
- Manage user access requests for EHS systems and applications.
- Maintain EHS distribution lists, contact lists, and user permissions.
- Provide first-level helpdesk support for Guardian and other assigned systems.
- Troubleshoot common user issues and escalate technical problems as necessary.
- Provide coordination and administrative support for key EHS initiatives and projects.
- Track project actions, milestones, deliverables, and communications.
- Coordinate publication and distribution of EHS Alerts, One Point Lessons, safety communications, and related materials.
- Assign keywords and metadata to improve document searchability and accessibility.
- Support learning content administration and training program coordination.
- Assist with communication planning and employee engagement activities.
- Coordinate logistics for monthly team webcasts and other EHS meetings.
- Support scheduling, meeting materials, attendee communications, and follow-up actions.
- Assist with planning and coordination of virtual and in-person events.
- Identify opportunities to automate and streamline administrative and operational processes.
- Utilize AI-enabled tools and Microsoft Copilot capabilities to improve productivity and efficiency.
- Recommend process improvements that reduce administrative burden and enhance user experience.
- Support digital transformation initiatives within the EHS organization.
Education
- Associate's or Bachelor's degree in Business Administration, Information Systems, Communications, EHS, or related field preferred.
- Equivalent experience will be considered.
- 3+ years of experience in an administrative, coordinator, systems support, or project support role.
- Experience supporting global or multi-location organizations preferred.
- Experience with document management systems, SharePoint administration, or learning management systems strongly preferred.
- Advanced proficiency with Microsoft 365 applications, including:
- SharePoint Online
- Teams
- Outlook
- Word
- Excel
- PowerPoint
- OneNote
- Experience with Microsoft Copilot or other AI productivity tools.
- Experience managing permissions, workflows, and content within SharePoint.
- Familiarity with document management systems
- Strong data management and reporting skills.
ADM requires the successful completion of a background check.
REF:112872BR