RE Legal Operations & Contracts Mgr
Transformco
JOB SCOPE:The RE Legal Operations & Contracts Manager is responsible for the systems, workflows, contract administration, and documentation infrastructure supporting the Real Estate Legal Department across a portfolio of more than 100 properties. This role serves as the operational and process-management counterpart to the RE Contracts & Transaction Manager, with primary responsibility for contract
and estoppel administration, legal workflow automation, AI-enabled process design, document management, and cross-functional legal support. The position operates with a high degree of autonomy and partners closely with Real Estate Legal, Contracts and Transactions, Property Management, Asset Management, and other business stakeholders to improve legal processes, maintain
accurate documentation, and enable attorneys to focus on substantive legal analysis and decision-making.
JOB SUMMARY:
The RE Legal Operations & Contracts Manager manages and continuously improves the operational infrastructure supporting the Real Estate Legal Department. This position oversees legal workflow automation, contract and document administration, estoppel and SNDA processes, legal data and knowledge management, and recurring legal and business support activities. The
role identifies opportunities to streamline high-volume and repeatable legal processes through technology, automation, and AI-enabled tools while establishing appropriate validation and accountability controls. The position also serves as a central resource for executed agreements, portfolio documentation, historical contract information, and legal process coordination across the Real Estate organization.
REPORTS TO:
Associate General Counsel - RE
JOB DUTIES/RESPONSIBILITIES:
- Analyzes recurring legal administrative processes to identify automation opportunities, and independently designs, builds, and implements the resulting workflow and AI-enabled tools, including for estoppel administration, notice tracking, docket maintenance, and Document Review Memo (DRM) intake (20%)
- For standard-form consent, land-use, and notice requests involving Real Estate properties, independently evaluates and determines TransformCo's position, escalating novel or high-value matters to counsel (15%)
- Manages and leads initial review of various legal documents and processes, including estoppel and Subordination, Non- Disturbance and Attornment (SNDA) processes, ensuring timely execution, and elevates non-standard counterparty responses (10%)
- Manages and identifies opportunities to standardize, streamline, and automate legal administrative processes, and determines and validates implementation approach to improve efficiency, accuracy, visibility, and consistency across the department (10%)
- Manages and continuously improves the department's use of AI-enabled tools and processes, establishing the review, validation, and accountability standards for AI-assisted output before it is provided to attorneys or business stakeholders (7%)
- Analyzes litigation and default case files to identify factual gaps, and recommends what documentation and information is needed to support counsel's position, including matter organization and development of factual records related to active disputes (7%)
- Serves as subject-matter authority on legacy agreements, contractual provisions, and established practices across the Real Estate portfolio, exercising independent judgment to interpret how historical provisions apply to current transactions, disputes, and policy decisions (5%)