Senior Executive Assistant (Investment Bank)
Citigroup · Singapore
Join Our Team
We are seeking an experienced and highly proactive Senior Executive Assistant to provide strategic and administrative support to a senior executive/Managing Director within Citi’s Investment Banking team. This is an exciting opportunity to partner closely with leadership, act as a trusted advisor, and play a key role in ensuring the smooth operation of a dynamic, fast-paced business environment.
The successful candidate will be highly organized, adaptable, and able to anticipate needs, manage competing priorities, and build strong relationships across a broad range of stakeholders.
Key Responsibilities
- Provide dedicated support to Managing Directors and Directors, while partnering closely with broader business teams and providing support across the department as required.
- Manage complex and ever-changing calendars, ensuring priorities are aligned and time is optimized effectively.
- Coordinate executive meetings, leadership forums, conferences, client engagements, and conference calls across multiple time zones.
- Prepare meeting materials, presentations, agendas, and correspondence to support business priorities and decision-making.
- Create and format high-quality presentations, spreadsheets, reports, and other business documents.
- Arrange domestic and international travel, including detailed itineraries and travel schedules.
- Manage expense reporting and reimbursement processes accurately and in a timely manner.
- Coordinate vendor payments, invoice processing, and office-related procurement activities.
- Support special projects, business initiatives, and ad hoc reporting requirements.
- Build strong relationships across internal and external stakeholders, acting as a key point of contact for the executive.
- Collaborate closely with fellow Executive Assistants and business partners to ensure seamless team support and coverage.
- Demonstrate flexibility, teamwork, and a willingness to contribute to broader department priorities and initiatives.
- Provide guidance and support to other administrative professionals when needed.
- Maintain the highest standards of professionalism, confidentiality, discretion, and integrity in handling sensitive information.
What We're Looking For
- Significant experience within an Investment Bank / Corporate Advisory firm, supporting senior executives.
- A highly collaborative team player with a positive attitude and a willingness to contribute beyond their immediate responsibilities.
- Proven ability to manage multiple priorities while maintaining exceptional attention to detail.
- Strong stakeholder management skills with the ability to work effectively across all levels of an organization.
- Proven ability to build trusted relationships and work effectively within diverse, high-performing teams.
- Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word.
- Excellent written and verbal communication skills.
- Demonstrated ability to quickly learn and adapt to new technologies and systems.
- Strong problem-solving skills, sound judgment, and a proactive approach to identifying solutions.
- Highly professional, resilient, and capable of working independently in a dynamic environment.
- Strong sense of ownership, accountability, and commitment to delivering exceptional client and stakeholder service.
Why Join Us?
- Partner directly with senior leadership and gain exposure to strategic business priorities.
- Be part of a collaborative, high-performing, and inclusive culture.
- Work in a role where your organization, judgment, and ability to anticipate needs have a meaningful impact.
- Enjoy opportunities for professional development and career growth within a global organization
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Job Family Group:
Business Strategy, Management & Administration------------------------------------------------------
Job Family:
Administrative Support------------------------------------------------------
Time Type:
Full time------------------------------------------------------
Most Relevant Skills
Please see the requirements listed above.------------------------------------------------------
Other Relevant Skills
For complementary skills, please see above and/or contact the recruiter.------------------------------------------------------
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