Event Coordinator - Oracle Business Unit
Argano · Mexico
The Event Coordinator supports the planning and execution of Argano’s business events, including conferences, sales programs/roadshow, and executive/partner engagements. This role is highly detail oriented, operationally focused, and critical to delivering high-quality event experiences that align with Argano’s brand and business objectives.
Job Responsibilities
- Coordinate event logistics including registration, travel, lodging, catering, shipping, and on-site support
- Maintain detailed project plans, timelines, and checklists for assigned events
- Support agenda execution and run-of-show documentation
- Manage speaker logistics, communications, and prep materials
- Coordinate with vendors such as venues, AV, production, and catering partners
- Track contracts, Pos, invoices, and payments in partnership with AP and Finance
- Support sponsor and partner deliverables as needed
- Manage event tools (survey monkey, FedEx, spectra, Vista Print)
- Track attendee data, session attendance, and engagement metrics
- Maintain organized event documentation and file organization on drives
- Provide on-site execution support including registration, speaker support and logistics
- troubleshooting
- Support virtual event execution as needed
- Act as a key point of contact during events days for operational needs
- Collect and organize post-event data and feedback
- Support post-event reporting and recap materials
- Document learnings and process improvements
Required Qualifications
- 2-4 years of experience coordinating events, meetings, or marketing programs
- Strong organizational skills and attention to detail
- Ability to manage multiple projects and deadlines simultaneously
- Excellent written and verbal communication skills
- Comfort working with cross-functional teams and external vendors
- Willingness to travel and support on-site events as needed
Argano is an equal-opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
The Event Coordinator supports the planning and execution of Argano’s business events, including conferences, sales programs/roadshow, and executive/partner engagements. This role is highly detail oriented, operationally focused, and critical to delivering high-quality event experiences that align with Argano’s brand and business objectives.
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