Leasing and Transactions Manager I

Kamehameha Schools · Keauhou Shopping Center

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Aloha mai!  Mahalo for your interest in Kamehameha Schools.  If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!

Kamehameha Schools has an exciting opportunity for a Leasing and Transactions Manager I to support our statewide portfolio of agricultural, commercial, conservation and residential lands, with this position based in Kona, Hawaiʻi. Our Leasing and Transactions Manager I plays a key role in lease administration, real estate transactions, tenant relations, compliance monitoring, and financial reporting to help ensure the responsible stewardship of Kamehameha Schools' ʻāina. This is a Monday-Friday, in-office position. 

Our ideal candidate will have at least 5 years of experience in real estate, lease administration, property management, banking, escrow, real estate law, or a related field, along with strong knowledge of real estate contracts, lease negotiations, financial analysis, and customer service. A Hawaiʻi Real Estate License, or the ability to obtain one within the first year of employment, is required. 

This role is ideal for a detail-oriented professional who enjoys managing complex transactions, building stakeholder relationships, and contributing to the long-term sustainability of Kamehameha Schools' ʻāina across Hawaiʻi. 

Job Summary:
 

Responsible for supporting lease management and transaction functions, including the preparation, processing, and administration of real estate agreements and lease transactions across diverse agricultural, commercial, and conservation land assets. Requires managing assigned land assets, monitoring lease compliance, negotiating rent terms, and ensuring accurate lease and financial data across enterprise systems. Monitors accounts receivable activities, including delinquency management, payment arrangements, and reporting. Assists Asset Managers by reviewing easement requests, managing property tax assessments and appeals, researching assessed property values, and supporting operational budgets and variance reporting.

Essential Responsibilities: 
 

Lease and Transaction Processing

• Prepare standard and non-standard real estate agreements—including rights-of-entry, licenses, and leases—for a diverse regional portfolio of agricultural, commercial, and conservation land assets owned by Kamehameha Schools.
• Support the end-to-end lease transaction process, including preparation and coordination of legal documents, inspection scheduling and review, rent renegotiations, and collaboration with internal teams and external parties to ensure timely approvals and compliance.
• Perform a range of lease management and administration tasks, including handling new short- and long-term agreements, rent renegotiations, non-compliance issues, and property sale transactions if needed.
• Prepare, process, and finalize lease-related documents to initiate, manage, or terminate agreements.
• Maintain and verify accurate real estate transaction and lease data within enterprise systems, conducting audits and managing documentation to ensure effective lease administration and reporting.
   

Lease Management

• Manage assigned land assets, including overseeing short- and long-term leases by tracking renewals, negotiating rent adjustments, and administering renewal agreements in line with policy guidelines.
• Support lease management by monitoring compliance, resolving lease violations or defaults, and coordinating renewals, expirations, and lease assignments.
• Analyze and calculate rent structures to ensure alignment with lease terms, market standards, and internal policies.
• Maintain and manage critical lease and financial data within enterprise systems, supporting reporting accuracy and operational efficiency.
• Ensures lease compliance and defaults are updated in property management database.
• Assist Asset Managers by reviewing easement requests, tracking and consolidating property tax assessments and appeals, and researching assessed property values to support lease-related decisions.
• Deliver excellent customer service by promptly responding to tenant and stakeholder inquiries about leases and agreements and resolving lease-related issues within delegated authority.
• Support property operations by coordinating property use contracts, vendor selection, third-party services, and improvement projects for assigned land assets as needed.
   

Accounts Receivable and Reporting  

• Manage accounts receivable by monitoring delinquencies, negotiating payment arrangements, verifying past-due notices, and coordinating legal referrals for collections as needed.
• Prepare regular, ad hoc, and internal reports to monitor accounts receivable, rent negotiations, lease expirations, transaction activity, operational expenses, and budget variances.
• Monitor lease performance and financial compliance through regular review of accounts receivable reports; identify and address delinquent accounts with structured payment solutions and legal coordination when necessary.
• Report on key lease financial programs, including the annual percentage rent cycle and delinquency trends, providing insights to support strategic leasing decisions and risk mitigation.
• Assist Asset Managers with operational budgets and variance reporting.
   

Position Requirements  

Minimum Qualifications - An equivalent combination of education and experience may be considered in lieu of the above. 

• Associate’s Degree.
• Minimum 5 years of experience in real estate or lease administration, banking, escrow or property management, real estate law or related experience.
• Hawaii Real Estate License as issued by the Licensing Branch, Professional & Vocational Licensing Division, Department of Commerce and Consumer Affairs, State of Hawaii, or ability to attain such license within the first year of employment.
• Valid driver’s license.
• Possess strong knowledge of real estate contracts, ground leases, rent renegotiations, and tenant rights.
• Ability to assist in negotiations and support resolution of lease or contract terms
• Strong project management skills and ability to manage competing priorities.
• Familiarity with legal documents and ability to draft routine and non-routine documents.
• Strong attention to detail.
• Strong math skills with the ability to perform routine financial analysis and moderately complex calculations.
• Strong communication skills, written and verbal.
• Excellent customer service and interpersonal skills.
• Proficient in Microsoft Office with strong computer skills and a quick aptitude for learning new systems.
   

Preferred Qualifications 

• Bachelor’s Degree
• Notary designation
• CCIM designation
   

Physical Requirements  

• Frequently sit, perform desk-based computer tasks and grasp light/fine manipulation.
• Occasionally stand/walk, write by hand, and lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel, crawl, climb, reach/work about shoulder, grasp forcefully.
   

Working Conditions  

• This position may involve traveling to various locations, including neighbor islands to conduct business.
• Work is conducted in an office/school environment and may require work to be conducted in non-standard workplaces.
• Work is typically conducted Monday through Friday at normal business hours but evening and weekend hours are often required to meet goals and objectives.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.  For internal use only: #LI-CAR

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.  Please contact us at hr@ksbe.edu or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job.  Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms).  Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor’s candidate applying with KS.  

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At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information.

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