Manager, Course Inventory and Compliance

Owens Community College · Owens Toledo Campus · $51,300–$57,700 (stated in the posting)

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The Manager of Course Compliance and Inventory is responsible for the administration, accuracy, integrity, and regulatory compliance of the institution's course inventory, curriculum records, and academic program data. This position serves as the primary functional administrator for curriculum management and course inventory systems, ensuring that course and program information is maintained accurately within the Student Information System (SIS) and related institutional databases. The Manager oversees curriculum and course record processes, supports academic scheduling functions, reviews curriculum proposals for policy compliance and data integrity, and collaborates closely with academic leadership to maintain accurate and compliant academic records. The role also manages specialized student academic petitions, supports catalog maintenance, and ensures adherence to institutional policies, accreditation standards, and records retention requirements.

Essential Functions:

• Maintains and oversees the institution’s official course inventory and curriculum database to ensure accuracy, consistency, and compliance with institutional policies.
• Creates/Maintains Programs in Student Information System.
• Maintains historical curriculum records and documentation in accordance with records retention policies.
• Review curriculum proposals for completeness, policy alignment, and data integrity before approval workflows. Also serves as a backup for the online catalog updates.
• Processes all system checkers and reports as related to the areas of course inventory and class schedule, including cancelled class processing.
• Processes forms for: residency petitions, special withdrawal petitions, academic forgiveness petitions and re-admittance forms.
• Coordinates with Chairs and Deans of the College to ensure accurate class schedule for registration. This includes the schedule roll and necessary adjustments. Identify, troubleshoot, and resolve discrepancies in curriculum and course data.
• Ensures course coding, numbering, prerequisites, tags, credit hours, and learning modality designations are accurately reflected in student information system. Coordinates the creation, modification, inactivation, and archival of course records across academic departments.
• Serve as primary functional administrator for curriculum management and course inventory systems.

Knowledge, Skills, and Abilities:

• Knowledge of higher education curriculum processes, academic governance, and catalog management.
• Experience working with student information systems and curriculum management software.
• Knowledge of student records regulations, including FERPA, and best practices in protecting confidential student information.
• Strong analytical, organizational, and problem-solving skills.
• Strong written and verbal communication skills.
• Advanced attention to detail and data accuracy.
• Ability to interpret academic policy and regulatory requirements.
• Ability to collaborate effectively with faculty, staff, and administrators.
• Proficiency with spreadsheet, database, and reporting tools.
• Strong project management and organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.

Minimum Requirements:

• Associates degree
• Two to five years of progressively responsible experience in academic records, curriculum management, registrar services, scheduling, or higher education administration.

Preferred Qualifications:

• Bachelor's degree in Higher Education Administration, Business Administration, Information Systems, Educational Leadership, or a related field.
• Three to five years of progressively responsible experience in academic records, curriculum management, registrar services, scheduling, or higher education administration.
• Experience administering Student Information Systems (e.g., Banner, Workday).

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