HR & Admin Executive

Prime System Solutions · Islamabad

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Employment Type: Full-time

Location: Islamabad

Working Hours: 5PM - 2AM PKT

About the Role

We are looking for a proactive, organized, and people-oriented HR & Admin Executive to join our team. The ideal candidate will have up to 3 years of relevant experience in HR operations, People & Culture, employee experience, and administrative support.

This role is ideal for someone who enjoys working closely with employees, managing day-to-day HR activities, coordinating administrative operations, and contributing to a positive and well-organized workplace. The candidate should be detail-oriented, approachable, and capable of managing multiple responsibilities while ensuring smooth HR processes and office administration.

Responsibilities:

HR Operations & Employee Lifecycle

• Coordinate end-to-end employee lifecycle activities, including onboarding, employee engagement, internal transfers, and offboarding.
• Manage new-hire onboarding, ensuring all required documentation, orientation, and joining formalities are completed.
• Coordinate employee offboarding, including exit interviews, clearance procedures, documentation, and stakeholder communication.
• Maintain accurate and up-to-date employee records, personnel files, and HR documentation.
• Handle employee queries and provide timely support on HR-related matters.
• Assist in implementing HR policies, procedures, and employee-related processes.
• Coordinate attendance, leave management, employee records, and other day-to-day HR operations.
• Support employee engagement activities, internal events, and culture-building initiatives.
• Prepare and maintain HR reports, trackers, and documentation as required.

Administration & Office Management

• Manage day-to-day administrative activities to ensure smooth office operations.
• Coordinate office supplies, stationery, equipment, and other administrative requirements.
• Liaise with vendors and service providers regarding office-related needs and services.
• Maintain administrative records, documentation, and inventory trackers.
• Assist in coordinating meetings, internal events, and other office activities.
• Support facilities management and ensure the office environment remains organized and functional.
• Coordinate employee-related administrative matters, including access, equipment, and other joining or exit requirements.
• Handle additional HR and administrative responsibilities as required.

Requirements

• Up to 3 years of relevant experience in HR, administration, or a combined HR & Admin role.
• Basic to good understanding of HR operations, employee lifecycle management, and administrative processes.
• Hands-on experience with onboarding, offboarding, employee documentation, and record management is preferred.
• Strong organizational and time-management skills.
• Excellent interpersonal and communication skills.
• Good command of written and verbal English.
• Proficiency in Microsoft Office or Google Workspace.
• Ability to multitask, prioritize responsibilities, and work with minimal supervision.
• A proactive, detail-oriented, and solution-focused approach.
• Ability to maintain confidentiality when handling employee information and company records.

Preferred Qualifications: A bachelor's degree in Human Resources, Business Administration, Management, or a related field.

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