PtP Specialist
Alfa Laval · Kraków
Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping.
As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too.
About the Role
As a PtP Specialist, you will be responsible for the accurate and timely processing of supplier invoices and payments for the Polish entity. You will support the complete Procure-to-Pay cycle, working with purchase order and non-purchase order invoices, invoice coding, three-way matching, payments, bank statement postings and customs documentation.
You will collaborate with local finance representatives, suppliers and internal stakeholders to resolve queries, ensure compliance with applicable procedures and Polish tax and legal requirements, and maintain high-quality financial data.
The role is a good opportunity for an experienced Accounts Payable professional who enjoys working independently, solving problems and contributing to the continuous improvement of finance processes.
Your responsibilities
Invoice processing and accounting
- Handle incoming PDF invoices accurately and within agreed timelines.
- Process both purchase order and non-purchase order invoices.
- Perform invoice coding within the SSC process.
- Complete three-way matching between purchase orders, goods receipts and invoices.
- Process and post approved invoices according to agreed procedures and accounting standards.
- Ensure that invoices comply with Polish tax and legal requirements, including relevant VAT regulations.
- Process additional financial documentation, including customs-related documents.
- Ensure 100% accuracy of data entered into the relevant systems.
Queries and stakeholder management
- Resolve independently the majority of purchase-order-related queries.
- Proactively contact local finance representatives regarding invoices awaiting approval.
- Respond to PtP-related queries from local finance teams and suppliers.
- Investigate discrepancies and identify appropriate solutions.
- Escalate complex or sensitive issues to the relevant stakeholders when required.
- Maintain professional and clear communication with internal and external partners.
Payments and month-end activities
- Prepare and execute supplier payments according to the agreed payment calendar.
- Support payment-related controls and follow established approval procedures.
- Post bank statements and ensure that relevant transactions are recorded accurately.
- Prepare periodic account reconciliations independently.
- Support month-end closing activities, particularly during the first five working days of the month.
- Provide supporting documentation and explanations for audit purposes.
Reporting and process improvement
- Prepare required monthly reports.
- Monitor outstanding invoices, payment-related items and unresolved queries.
- Identify potential areas for development and improvement across the PtP function.
- Contribute to the implementation of process improvements, standardisation and stronger controls.
What we are looking for
- Approximately 2 years of experience supporting a Polish entity, with around 4 years of overall Accounts Payable experience being advantageous.
- Degree in Finance, Accounting or another related field; relevant practical experience will also be considered.
- Practical knowledge of Accounts Payable and Procure-to-Pay processes.
- Knowledge of accounting principles and rules applicable to invoice processing.
- Understanding of Polish tax and legal requirements.
- Experience with purchase order and non-purchase order invoices, invoice coding and three-way matching.
- Experience with supplier payments and bank statement postings.
- Strong analytical and problem-solving skills.
- Excellent communication and numerical skills.
- High attention to detail and a strong focus on data accuracy.
- Ability to work independently and manage changing priorities and deadlines.
- Good knowledge of Microsoft Office, especially Excel.
- Professional working proficiency in English and Polish.
Nice to have
- Experience with Medius and Movex/M3.
- Experience processing customs-related financial documentation.
- Experience supporting month-end closing and account reconciliations.
- Experience working in a shared service centre or international finance environment.
What we Offer
- The opportunity to support the full Procure-to-Pay process for the Polish entity.
- Cooperation with local finance teams, suppliers and business stakeholders.
- The possibility to contribute ideas and improve PtP processes.
- Professional development and learning opportunities.
- Employment agreement, starting with 3 months probation
- Benefits package including private medical care for you and your family, lunch card, access to MyBenefit platform, Multisport Card
- Flexible working hours, you can start between 7:30 and 9:30 am
- Hybrid work model with 3 days at the office and 2 days from home (our office is located on Przybyszewskiego 56, Kraków)
Please submit your application, including a cover letter and CV combined into one document in English, stating your notice period and salary expectations, via our applicant management system.
We care about diversity, inclusion and equity in our recruitment processes. We also believe behavioral traits can provide important insights into a candidate's fit to a role. To help us achieve this we apply Pymetrics assessments, and upon application you will be invited to play the assessment games.
If you are an experienced Accounts Payable or PtP professional who combines accuracy, ownership and a proactive approach, we look forward to receiving your application online.
#LI-OM1
#LI-Hybrid