Executive Assistant / Office Manager
CRH · The Woodlands
Job ID: 529520
CRH's Americas Materials, a division of CRH, is the leading vertically integrated supplier of aggregates, asphalt, ready mixed concrete and paving and construction services in North America. Our operations span North America with over 28,000 employees at close to 1,600 locations in 43 US States and 2 Canadian provinces.
The Executive Assistant / Office Manager provides high-level executive, organizational, and office-management support for the South Central Division’s Business Unit Presidents and designated Functional Leadership team. Based in The Woodlands, Texas, this highly visible role serves as a central point of coordination across the leadership team, helping leaders operate efficiently, stay aligned, and remain focused on the Division’s most important business priorities.
The successful candidate will be an experienced executive-support professional who anticipates needs, manages competing priorities, exercises exceptional judgment, and handles sensitive information with the highest level of discretion. This role is expected to build a scalable administrative support model and may lead an additional administrative assistant as the organization grows.
Key Responsibilities
Executive and Leadership Support
- Provide administrative support to South Central Business Unit Presidents and assigned Functional Leaders.
- Manage complex calendars, coordinate meetings, resolve scheduling conflicts, and help leaders prioritize commitments based on business needs.
- Coordinate domestic travel, including transportation, lodging, detailed itineraries, meeting schedules, and related arrangements.
- Prepare, review, and submit expense reports, invoices, and other administrative transactions accurately and on time.
- Draft, format, edit, and distribute executive correspondence, presentations, agendas, reports, and meeting materials.
- Prepare leaders for important meetings by gathering pre-reads, organizing background information, and confirming logistics.
- Monitor leadership requests, decisions, commitments, and action items to support timely follow-through.
- Anticipate the needs of supported leaders and proactively address scheduling, communication, travel, and administrative requirements.
- Handle confidential and sensitive business and employee information with professionalism and discretion.
- Build trusted relationships with leaders, employees, administrative partners, and external stakeholders across CRH.
Leadership Team Coordination
- Coordinate recurring leadership-team meetings, business reviews, planning sessions, offsites, workshops, and special events.
- Manage meeting logistics, including invitations, agendas, conference rooms, technology, catering, transportation, and accommodations.
- Capture decisions, notes, and action items when requested, and coordinate follow-up with responsible owners.
- Maintain leadership calendars, distribution lists, organizational charts, contact information, and shared team resources.
- Coordinate leadership visits, onboarding activities, employee meetings, town halls, and team-engagement events.
- Partner with administrative professionals across CRH to coordinate enterprise meetings, events, and cross-functional priorities.
- Identify opportunities to improve administrative processes, leadership routines, meeting effectiveness, and information flow.
Office Management
- Oversee the day-to-day operations of the South Central Division office in The Woodlands.
- Serve as the primary point of contact for office operations, visitors, vendors, and building-management partners.
- Maintain a professional, organized, efficient, and welcoming office environment.
- Coordinate office supplies, equipment, conference rooms, catering, mail, deliveries, and general office services.
- Partner with Facilities, IT, Security, Procurement, and other teams to resolve office-related needs.
- Manage office vendors, invoices, service requests, and recurring administrative activities.
- Support workspace planning, office moves, new-hire workspace preparation, and workplace projects.
- Develop and maintain office procedures, administrative standards, and shared resources.
Future Team Leadership
- As the South Central organization grows, provide direction and oversight to an additional administrative assistant.
- Help establish clear administrative responsibilities, service expectations, and consistent processes across the office.
- Delegate work appropriately while maintaining accountability for overall service quality and follow-through.
- Support the development and effectiveness of a scalable administrative support model.
Qualifications
Education and Experience
- High school diploma or equivalent required; associate’s or bachelor’s degree in business administration, office management, or a related field preferred.
- Eight or more years of progressively responsible executive administrative experience, including significant experience supporting multiple senior leaders.
- Demonstrated experience managing complex calendars, executive travel, leadership meetings, events, and confidential information.
- Office-management experience strongly preferred.
- Experience working in a large, complex, geographically dispersed, or matrixed organization preferred.
- Previous experience coordinating or leading the work of other administrative professionals preferred.
Knowledge and Skills
- Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other Microsoft 365 applications.
- Exceptional organizational, prioritization, time-management, and follow-through skills.
- Strong written and verbal communication skills with excellent attention to detail.
- Ability to manage the needs of multiple senior leaders with competing priorities and limited supervision.
- Sound judgment and demonstrated ability to handle highly confidential information.
- Professional presence and the ability to interact effectively with executives, employees, customers, vendors, and visitors.
- Excellent problem-solving skills, a strong sense of ownership, and the ability to act proactively.
- Flexibility to adjust working hours occasionally to support leadership meetings, events, or travel schedules.
Leadership Attributes
- Service-oriented and energized by helping leaders and teams succeed.
- Proactive, resourceful, confident, and comfortable working independently.
- Calm, adaptable, and solutions-focused in a fast-paced environment.
- Collaborative and able to build trusted relationships across businesses and functions.
- Willing to take ownership of responsibilities both large and small.
- Highly dependable with strong personal accountability and discretion.
- Comfortable providing direction to others as the administrative support structure grows.
Work Environment and Travel
- Position is based in the South Central Division office in The Woodlands, Texas.
- Regular in-office presence is required due to the leadership-support and office-management responsibilities.
- Occasional travel within the South Central Division may be required for leadership meetings, events, or special projects.
- Occasional early-morning or evening availability may be necessary based on business needs.
Success in the Role
- Consistent, proactive, and effective support across the assigned leadership group.
- Well-managed calendars, travel, meetings, events, and leadership follow-up.
- Strong coordination and information flow across Business Unit and Functional Leaders.
- A professional, efficient, and welcoming South Central office.
- Trusted relationships with leaders, employees, administrative partners, and vendors.
- High levels of discretion, responsiveness, accuracy, and accountability.
- Successful development of a scalable administrative support model as the organization grows.
What CRH Offers You
- Highly competitive base pay
- Comprehensive medical, dental and disability benefits programs
- Group retirement savings program
- Health and wellness programs
- An inclusive culture that values opportunity for growth, development, and internal promotion
About CRH
CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.
If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!
CRH Americas Materials Inc. is an Affirmative Action and Equal Opportunity Employer.
EOE/Vet/Disability
CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.
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