Administration Head
Engie · Pune
Head of Administration & Facilities Management
At ENGIE, we believe that a well-run workplace empowers people to do their best work. As we accelerate the energy transition, we need strong leaders behind the scenes ensuring our operations run seamlessly. This is where you come in.
We are looking for an experienced Head of Administration & Facilities Management to lead our corporate administration function. You will shape the workplace experience across multiple locations, drive operational excellence, and build a high-performing team that supports our growing ambitions.
Responsibilities:
1. Administration & Facilities Management
- Lead end-to-end administration operations across all office locations.
- Develop and implement administration policies, SOPs, and governance frameworks.
- Ensure smooth functioning of offices, utilities, housekeeping, security, transportation, and employee services.
- Drive workplace efficiency, space utilization, and office expansion initiatives.
- Maintain high service standards and employee satisfaction.
2. Real Estate & Infrastructure
- Lead office lease negotiations, renewals, fit-outs, relocations, and workplace transformation projects.
- Manage relationships with landlords, facility management companies, and building authorities.
- Oversee capital expenditure and infrastructure development projects.
- Ensure statutory and lease compliance requirements are met.
3. Vendor & Contract Management
- Develop strategic partnerships with vendors and service providers.
- Lead contract negotiations and service-level agreements.
- Monitor vendor performance through defined KPIs and governance reviews.
- Ensure cost-effective procurement and contract compliance.
4. Travel Management
- Oversee corporate travel operations and travel policy implementation.
- Ensure traveler safety and compliance with company guidelines.
- Drive travel process automation and operational efficiencies.
- Manage travel agency relationships and service delivery.
5. Budget & Cost Control
- Prepare and manage annual administration and facilities budgets.
- Monitor expenditure against approved budgets.
- Identify and implement cost-saving initiatives.
- Track savings and operational efficiencies through periodic reporting.
6. Health, Safety & Compliance
- Coordinate periodic workplace audits and risk assessments.
- Ensure compliance with company policies and local ISO regulations.
7. Stakeholder Management
- Act as the primary point of contact for internal and external stakeholders on administration matters.
- Provide regular updates to leadership on administration performance and key initiatives.
8. Team Leadership
- Lead and mentor the administration team across locations.
- Define roles, responsibilities, and performance expectations.
- Drive capability building and succession planning.
- Foster a culture of accountability, collaboration, and continuous improvement.
9. Inventory Management
- Responsible for managing and maintaining office inventory, assets, consumables, furniture, and equipment to ensure uninterrupted business operations.
- The role includes monitoring stock levels, maintaining inventory records and asset registers, coordinating procurement and replenishment, conducting periodic audits and stock verification, tracking asset allocation and movements, managing obsolete or damaged inventory
What We Offer
- A competitive salary package with clear career progression opportunities within a global energy leader.
- A diverse range of missions spanning real estate, travel, vendor management, and workplace strategy — no two days are the same.
- Stimulating work in a dynamic corporate environment where your decisions have visible impact on thousands of colleagues.
- A friendly, collaborative work culture that values accountability and continuous improvement.
- Flexibility and work-life balance through our hybrid working model and supportive policies.
- Access to professional development programs and leadership training to grow your career.
Our Commitment
At ENGIE, every talent has a role to play in accelerating the energy transition. Make a difference and enjoy a fulfilling professional experience. Take on exciting challenges and build a career path that reflects who you are. Join us and be part of the adventure of the century!
ENGIE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We evaluate qualified applicants without regard to race, gender, age, disability, sexual orientation, religion, or any other protected characteristic.
If you require reasonable accommodations during the recruitment process, please let us know. We are happy to support you in presenting your best self throughout the selection journey.