Logistics Officer South Sudan Bor

Norwegian Refugee Council · Jonglei

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All NRC employees are expected to work in accordance with the organisation’s values. To be dedicated, innovative, inclusive and accountable are attitudes and beliefs that shall guide our actions and relationships. NRC has a commitment to safety and wellbeing and together we build a positive working culture to feel valued, empowered, supported, safe and have a sense of belonging.  NRC does not tolerate employees exploiting or abusing people and has zero tolerance to corruption and inactions. 

 The Logistics & Procurement Officer is a strategic position in support functions in following procurement of goods and services according to NRC’s & donors rules and regulations of procurement. He/she ensures speedy procurement of goods and service of right quantity with right specifications according to purchase requisitions to urgently support the affected population.

“Begin with a sentence that summarises the overall purpose of the job. Make sure the text is aligned and approved with both operational and technical management”.

The Logistics and Procurement Officer is responsible for all procurement of goods and services in Jonglei state.  

“Provide up to 10 main responsibilities that would apply generally, not just in the current situation since they are generic and consistent over time independent on the country context and the holder of the position. Also include the standard required generic responsibilities listed below”. 

1. Ensure adherence with NRC policies, tools, handbooks and guidelines
2. Implement delegated procurement support function portfolio according to plan of action

3. Prepare and develop status reports as required by management

4. Ensure proper filing of documents

5. Promote and share ideas for improvement of the support function

• Provide guidance and advice to program team on procurement policies related issues at field level.

• Ensure timely delivery of goods and service according to specifications in the purchase requisitions.

• Enforce transparent and open procurement process to obtain the best value for money.

• Implement internal controls and procedures designed to ensure strict compliance with NRC Logistics Handbook.

• Ensure all Purchase Requisitions from the field are well tracked in the system and share status of PRs with programs and management weekly.

• Ensure supplier database is updated and NRC has a list of diversified competitive vendors; nonperforming vendors are blacklisted to avoid loss.

• Conduct performance management of procurement team.

• Ensure Digital Procurement System (DPS) is setup and functioning in the state and engage suppliers and service providers on DPS.

• Monitor and record assets assignment to individuals and movement between allocations.

• Set clear performance objectives in the system and act to meet deadline.

• Adhere to any other duties and responsibilities as delegated by the line manager.

“These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of intervention. Also add in priorities within in the context and function at the time. This section shall be revised whenever a new employee is hired, or when the context strategy changes significantly.”

“Information of the scope of the position to be inserted in the table below. This is applicable only for roles graded as 8 and above e.g. a function manager/specialist at CO level or when allocated a project budget)

“By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Provide brief information on roles with relevant interfaces and what is required for this position. Eg what interfaces is important in order to ensure work is aligned with the global NRC requirements.”

• Finance department 

• Logistics and Procurement department in the country office

• Management and program team in the state 

• Minimum of 5 years’ experience in logistics and procurement preferably with an international NGO in emergency or post-conflict context.

• Degree in Logistics and supply chain systems management, development studies, or related field. 

• Previous experience from working in complex and volatile contexts.

• Documented results related to the position’s responsibilities. 

• Good command of English, both written and spoken, Arabic and local languages are added advantage.

• Proficiency in standard Microsoft Office applications (Word, Excel, PowerPoint, Outlook) required; experience with Microsoft 365 collaboration tools (e.g., SharePoint, Teams, OneDrive, Planner) is an asset.

• Humanitarian Context of Jonglei: Deep understanding of the socio-political and security dynamics in Jonglei State, including familiarity with inter-communal conflict patterns, displacement trends, and their impact on data collection and program monitoring.

• Logistical Adaptability: Practical knowledge of challenges to road accessibility and security concerns related to delivery of goods and services in field locations in Jonglei.

• Stakeholder Engagement: Experience in engaging local suppliers and service providers, local authorities in regard to logistics and procurement policies in NRC.

• Inter-Agency Coordination: Coordinate with other humanitarian organizations including Logistics Cluster to support on delivery of project items to hard to reach locations.

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

• Handling insecure environment

• Planning and delivering results

• Empowering and building trust

• Communicating with impact and respect

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: 

• The Job Description 

• The Work and Development Plan 

• The Mid-term/End-of-trial Period Performance Review Template

• The End-term Performance Review Template

• The NRC Competency Framework

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