Administrative Assistant - Midtown, NYC

Anywhere Real Estate · New York City

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We're looking for a highly organized, service-minded Administrative Assistant to join our luxury real estate brokerage in Midtown Manhattan. This is a full-time, in-office role that is ideal for someone who enjoys supporting others, building relationships, and helping a busy office operate seamlessly. 

You'll play a key role in supporting agents and staff through transaction coordination, scheduling, event planning, reporting, and day-to-day office operations. If you're proactive, detail-oriented, and thrive in a fast-paced, collaborative environment, we'd love to hear from you.  The work schedule is Monday to Friday from 9:30 am to 5:30 pm.

Join a team where your contributions are valued, your work makes an impact, and no two days are the same.

Duties include but are not limited to:

• •    Coordinate and process rental deal transactions, ensuring accurate documentation, timely data entry, and compliance with company policies and procedures.
• •    Track deal progress, maintain transaction records, and collaborate with brokers, , and internal departments to facilitate successful deal completion.
• •    Prepare, maintain, and distribute various reports by compiling data from multiple sources.
• •    Generate and distribute market reports by collecting, verifying, and organizing market and property information.
• •    Preparation of weekly post office bulk mailings for agents. 
• •    Plan, organize, and support office events, meetings, and client functions by managing logistics, schedules, vendor communications, and attendee coordination.
• •    Manage calendars and coordinate meetings, appointments, and conference room reservations for agents, clients & staff. Prioritize scheduling requests, resolve conflicts, and ensure efficient use of time and resources. 
• •    Provide comprehensive administrative and operational support through transaction management, reporting, event coordination, bulk mail processing, and scheduling activities, ensuring efficient workflows, accurate documentation, and exceptional internal and external client service.

Job Requirements:

• •    Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.
• •    1+ years of experience in a customer centric business environment with administrative duties.
• •    Proficiency in Google Suite.
• •    Excellent interpersonal skills both verbal and written.
• •    Diligent with excellent organization skills.
• •    Ability to interact with both internal and external customers at all levels.
• •    Professional demeanor and ability to defuse difficult situations in a calm manner.
• •    Ability to prioritize and be flexible with changing business needs in a high-paced team environment.
• •    Physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 20 lbs).

Through its New York City, Hamptons and South Florida brokerages, along with its rapidly growing affiliate network, Corcoran® is home to more than 120 offices and more than 5,000 independent salespersons in key urban, suburban, and resort markets nationwide. Corcoran is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. (NYSE: HOUS) is moving real estate to what's next. Home to some of the most recognized brands in real estate Better Homes and Gardens® Real Estate, Century 21®, Coldwell Banker®, Coldwell Banker Commercial®, Corcoran®, ERA®, and Sotheby's International Realty® , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures.  Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world.

At Anywhere, we are empowering everyone’s next move – your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent – strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people-first culture, which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together.  Read more about our company culture and values in our annual Impact Report.  

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