Management Assistant
Elekta · Veenendaal
Are you a current Elekta employee?
Please click here to apply through our internal career site Find Jobs - Elekta.
We don’t just build technology. We build hope for everyone dealing with Cancer.
Elekta is shaping the standard of care, together with healthcare providers, by developing precision radiation medicine that brings advanced radiotherapy into routine clinical practice. Our solutions support consistent, efficient and personalized care, addressing evolving patient needs. Through adaptive radiotherapy, precision treatment delivery and integrated workflows, Elekta supports care teams across a range of clinical settings. Each year more than 2 million patients are treated using Elekta solutions across over 130 countries. Elekta is headquartered in Stockholm, Sweden, with over 4,000 employees and offices in more than 40 countries. The company is listed on Nasdaq Stockholm. For more information, visit elekta.com.
We don’t just build technology. We build hope for everyone dealing with Cancer.
Elekta is shaping the standard of care, together with healthcare providers, by developing precision radiation medicine that brings advanced radiotherapy into routine clinical practice. Our solutions support consistent, efficient and personalized care, addressing evolving patient needs. Through adaptive radiotherapy, precision treatment delivery and integrated workflows, Elekta supports care teams across a range of clinical settings. Each year more than 2 million patients are treated using Elekta solutions across over 130 countries. Elekta is headquartered in Stockholm, Sweden, with over 4,000 employees and offices in more than 40 countries. The company is listed on Nasdaq Stockholm. For more information, visit www.elekta.com.
What you will do at Elekta
As Management Assistant within Brachy Solutions, you will provide high-quality management and administrative support to three senior leaders. Around half of your time will primarily support the Vice President & Head of Product Management Brachytherapy, with additional support provided to the VP & Head of R&D and Head of Clinical Development as needed. You will help keep priorities, meetings, travel, administration and follow-up running smoothly across their functions, working independently and using sound judgement when balancing requests from multiple stakeholders.
Responsibilities
- Manage complex calendars, schedule and reschedule appointments, resolve conflicts and protect preparation time, with primary calendar support for the Vice President & Head of Product Management Brachytherapy and support for the other leaders as needed.
- Act as a first point of contact for meeting requests, phone calls and emails, handling routine requests directly and ensuring other requests reach the right leader with relevant context.
- Coordinate recurring staff meetings, team meetings, reviews and offsites, including schedules, rooms, logistics, agendas and meeting materials.
- Take minutes and maintain action lists when requested, distribute follow-up promptly and track open actions ahead of deadlines.
- Coordinate joint meetings and shared planning across the three functions, including leadership meetings, quarterly reviews, all-hands meetings and team events.
- Maintain shared distribution lists, Teams channels, SharePoint sites and meeting series so information and agreed actions reach the right people.
- Arrange business travel, including flights, hotels, ground transport, visa invitation letters and itineraries, and support changes during travel.
- Prepare and submit expense claims in line with Elekta policies.
- Prepare, format and proofread correspondence, presentations and documents in English and Dutch, and maintain organized digital files, including confidential information.
- Maintain team information such as organization charts, contact lists and holiday or absence overviews.
- Coordinate onboarding logistics for new team members, including workplace arrangements, access requests, equipment and introductory meetings.
- Support customer, partner and external events, including invitations, venues, catering, visitor registration and on-the-day logistics, in cooperation with relevant teams.
- Own logistics for demo materials used at conferences and events, including shipment planning, transport documentation, delivery tracking and return to the Veenendaal office.
- Raise purchase requisitions for relevant cost centers and arrange approved travel, accommodation and event shipments within agreed policies and budgets.
- Provide occasional backup for reception and other management assistants during absences or peak periods.
What you will bring
- You have a management assistant or secretarial qualification at MBO 4 level or higher, with HBO working and thinking level.
- Proven experience as a management assistant supporting senior leaders, ideally supporting several leaders at the same time in an international organization.
- Excellent written and spoken English and Dutch. French and/or German is an advantage.
- Advanced Microsoft 365 skills, including Outlook, Teams, Word, PowerPoint, Excel and SharePoint.
- Experience with SAP or a comparable ERP and expense system is an advantage.
- Ability to work independently and proactively, anticipate needs and follow through with minimal day-to-day guidance.
- Ability to balance competing requests from multiple senior stakeholders calmly, fairly and with sound judgement.
- A highly organized, accurate and consistent approach, with discretion when handling confidential personnel, financial and strategic information.
What you will get
- Salary: A competitive salary, depending on your knowledge and experience.
- Bonus: You will take part in the local profit-sharing plan. On target, your gross annual bonus will be 10% of your gross annual salary.
- Benefits: We offer a variety of benefits, such as a monthly social gathering and a very active employee association.
- Time off: You will receive a total of 40 days of paid time off per year.
Application process
We look forward to receiving your application. Please submit your CV in English via the “Apply” button.
We review applications on an ongoing basis, so we encourage you to apply as soon as possible.