Senior Intellectual Property Paralegal
ON.energy · Houston, Miami
ON.energy is setting the standard for large load interconnection. ON’s patented AI UPS™ is a medium-voltage UPS that serves as a firewall, protecting the data center from the grid, and the grid from the data center. With multiple gigawatts currently under construction, we are enabling grid-safe data centers.
About ON.energy
ON.energy is setting the standard for large load interconnection. ON’s patented AI UPS™ is a medium-voltage UPS that serves as a firewall, protecting the data center from the grid, and the grid from the data center. With multiple gigawatts currently under construction, we are enabling grid-safe data centers.
Role
We are hiring a Senior Intellectual Property Paralegal to assist with the IP and operational backbone of that work. This is a hands-on role for someone who is happiest when the records are current, the repository is accurate, every document has a number and a home, and nothing is waiting on a signature that no one has chased. Roughly half the job is traditional paralegal work, and half is IP prosecution and operations: the systems, workflows and reporting that let a lean department carry a large volume.
This role is part of a well-supported small team with a large impact, working directly with the Legal Ops Manager and supporting our Deputy General Counsel, Vice President of IP and Executive Legal Counsel.
Tasks description
IP Portfolio management
- Grow and maintain the IP portfolio records and disclosure form repository.
- Facilitate efficient patent draft reviews with the inventors.
- Liaison with external patent agents and patent attorneys.
Contracts support
- Support Sales, Procurement and Supply Chain together with legal counsel in their review of contracts, with a focus on the IP related language.
- Develop risk positions relate thereto.
Document control and records
- Administer the IP document numbering system, assigning and recording document numbers across matter types and keeping the register clean.
- Maintain the IP Portfolio status tracking systems.
- File formal notices, receipts, assignments, declarations and draft sets to the correct matter file.
- Support records retention and legal hold administration.
Legal operations and systems
- Maintain the legal request intake workflow, so requests arrive with the information Legal needs and are triaged consistently.
- Support requests from internal stakeholders, External Legal Counsel and Attorneys.
- Support requests related to IP landscape monitoring and strategy.
- Produce recurring reporting on various IP Portfolio metrics.
Cross-functional support
- Support Intellectual Property, Corporate and Legal functions
Qualifications
Required
- Eight to twelve years of IP paralegal experience, with at least two of those years in an in-house legal department.
- Litigation experience required
- Demonstrated ownership of operational tasks of IP rights assertion matters
- Hands-on experience administering contract records and execution: repositories, signature routing, filing and deadline tracking.
- Advanced Microsoft 365 skills, particularly SharePoint, Excel and Word, including document formatting, styles and comparison.
- Proficiency with Artificial Intelligence tools required.
- Exceptional organization and follow-through. You keep your own tracker, you know what is outstanding without being asked, and items do not go quiet on your watch.
- Precision with detail. Entity names, signature blocks, effective dates, defined terms and document numbers are exactly right, because in this role they are the work product.
- Discretion with confidential intellectual property, commercial, financial and personnel information.
Strongly preferred
- Professional working proficiency in English and Spanish, written and spoken.
- Paralegal certificate from an ABA-approved program, or NALA Certified Paralegal (CP) or NFPA Registered Paralegal (RP/CRP) credential.
- Experience in energy, renewables, construction, manufacturing or another asset-heavy industry with product development teams.
- Exposure to legal spend management or e-billing.
- Bachelor’s degree.
For US-based roles - What you’ll get:
- Competitive salary + annual performance-based bonus eligibility
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off and company holidays
For Mexico-based roles - What you’ll get:
- Competitive salary + annual performance bonus eligibility
- Christmas Bonus (Aguinaldo): 30 days
- Major medical expenses and life insurance
- Paid time off and holidays (per local policy)
For all roles:
- Professional development and growth opportunities
- Opportunity to grow with a mission-driven team shaping the future of clean energy
- Equal Opportunity: ON.energy is committed to equal employment opportunity and to maintaining a work environment free of harassment, discrimination, or retaliation.
- Benefits vary by role and location and are subject to change.
Agency Notice: ON.energy does not accept unsolicited resumes from staffing agencies, search firms, or third-party recruiters. Resumes submitted without a fully executed Master Services Agreement (MSA) and a written request from an authorized member of our Talent Acquisition team will be considered the property of ON.energy. No placement fees or compensation will be paid for unsolicited candidate submissions.