External compliance / Money Laundering Reporting Officer

Apex Group · Trianon

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The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

JOB DESCRIPTION & PERSON SPECIFICATION

Job Title: Assistant Vice President - Money Laundering Reporting Officer /Compliance Officer    

Report to: Head of Department - External Compliance

JOB DESCRIPTION

JOB SUMMARY:

To assist in implementing and maintaining an effective and independent compliance function  for the prevention of money laundering and terrorist financing, ensuring compliance with relevant laws, rules, regulations and policies, reducing compliance, legal, reputational and regulatory risk.

RESPONSIBILITIES:

• Acting as MLRO/DMLRO/CO on regulated client entities of Apex companies (Mauritius campus) and carry out duties as per local regulatory requirements, including amongst others:
• oversight of compliance monitoring program and conducting CDD testing & transaction monitoring
• preparing periodic report to Board of client entities and presenting the reports to the board of directors of client entities
• monitoring of remedial actions for areas of non-compliance identified as part of testing conducted
• ensure AML/CFT Policy of client entities is aligned to local regulatory requirements and same is re-assessed on an annual basis
• prepare Business risk assessments for client entities on an annual basis
• assist on AML/CFT independent audit for client entities
• assist on regulatory inspections including offsite and onsite inspections
• prepare and maintain relevant registers as may be required under regulation
• provide guidance to team on AML/CFT queries, risk assessments and other queries
• Assist line manager in day-to-day work including amongst others:
• design, review and update formats of compliance reports, including Compliance KPI
• assist in design and drafting of AML/CFT policies and procedures, and business risk assessments where necessary for client entities
• assist in preparation of AML/CFT training
• assist in training, coaching and guiding of junior staffs in team
• review of work of junior staffs in team
• Monitor developments in local regulatory landscape and suggest implementation plans based on impact;
• Liaise with local authorities such as FSC /ROC/FIU;
• Reporting to line manager on KPIs, compliance breaches, assigned task
• Attending AML training and ensuring training log is updated as and when required
• Update timesheets in line with Apex policy
• Update sharepoint/citrix or any other systems used by Apex and ensure completeness on a live basis and ensure all files are in order.  No file / archiving on emails or on desktop or one drive at all times
• Ensure use of knowledge academy for compulsory trainings and meet training deadlines
• Adaption to all technology already deployed and that will be made available through Apex

LEADERSHIP AND PEOPLE DEVELOPMENT

• Assist with training, supervision of subordinates/team members as the business expands.
• Foster and maintain strong team spirit and a healthy working atmosphere.
• Support line manager to monitor cost drivers and identify reductions initiatives, and reduce operational losses yearly. 
• Assist line manager to identify, develop and retain key talent as well as own the succession plan for the teams.
• Act as a technical resource to the team in order to deliver an excellent service
• Collaborate with technology and other teams to agree and prioritise programme goals and objectives as well as intellectual property development.
• Ensure adaption to all technology already deployed and that will be made available through Apex.

Please note that this is not an exhaustive list of duties. Fulfilment of additional duties as and when required is expected from the line manager

*Completion of timesheet by each employee is compulsory as it forms part of  employment condition.

Behavioural Competencies:

Team Work: working collaboratively together, sharing knowledge and experiences to deliver the best solutions

• Team Player: Always willing to be involved in company activities to achieve company objectives. Works collaboratively and be influential positively to resolution of issues. Demonstrates honesty, loyalty and commitment

Openness: listening and sharing; building trust and acting with integrity; treating others with respect and working with transparency

• Effective Communication skills: Able to adapt communication to audience and create detailed written documents and reports. Able to maintain and manage communication links with a variety of stakeholders. Presents a professional image and promotes the Company’s Brand. Respect peers at workplace and behave professionally.

Respect: encouraging, supporting and understanding others - their ideas, their views and their knowledge

• Influencing: Identifies and builds relationships with current stakeholders who may be useful now and in the future in achieving strategic business objectives.
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• Relationship management across the company and key stakeholders including persuade and influence others through strong and comprehensive communication and diplomacy skills
• Performance: being professional and adopting best practice to meet clients' highest expectations while achieving the highest possible standings in terms of quality, health, safety and sustainability
  • Initiative: is highly motivated, flexible and can work unsupervised to get results in an effective way. Can manage deadlines and takes an organised approach to work. Takes a proactive approach to self-development.
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  • Commercial Awareness: strong business acumen combined with the creativity and drive to meet the business requirements. Flexible and quickly adapts to changing business needs and processes.
  • Innovation: encouraging our team to be inventive and continually adapting and introducing fresh approaches to all aspects of our business; striving to be the best
    • Customer Focus: Takes time to question and understand the real, underlying needs of the customer, beyond those initially expressed. Always works closely with customers, developing an independent view of their needs and acting in their long term interest. Not afraid to challenge the status quo.
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    • Lean Management:  Efficiently understands and seeks to minimise waste in resources and processes. Adopts and encourages others to adopt efficient ways of working, focus on quality and timely delivery of services.
    • ....

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

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