Executive Assistant to Chief Technology Officer
Hilton · McLean
Exceptional Hospitality Starts with You
This role is based at our corporate office in McLean, VA
As an Executive Assistant supporting the Chief Technology Officer, you will provide high-level Executive and operational support to ensure the efficient day-to-day functioning of the organization. Reporting to the Chief Technology Officer, you will manage complex calendars, coordinate meetings across multiple time zones, arrange domestic and international travel, prepare expense reports, process invoices, and support the development and maintenance of documents and presentation materials.
You will help ensure priorities are well managed, timelines are met, and key deliverables move forward. This role requires strong organization, attention to detail, and proactive communication, as well as the ability to build effective working relationships with internal partners and external stakeholders across a global, matrixed environment.
Anticipating needs, managing shifting priorities, and maintaining confidentiality will be critical to keeping daily operations running smoothly and enabling leaders to stay focused on strategic priorities.
What you'll do during a typical day:
- Manage complex executive calendars and coordinate domestic and international travel, including itineraries, meetings, locations, equipment, catering, and required travel documentation.
- Provide executive support to an international leadership team working across multiple time zones, anticipating needs and adjusting to shifting priorities.
- Prepare and submit expense reports, reconcile multiple currencies, and support invoice processing and approvals.
- Draft documents, reports, correspondence, emails, and presentations, and capture and distribute meeting notes as needed.
How you'll collaborate with others:
- Partner closely with fellow Executive Assistants, senior executives, and cross-functional teams to coordinate schedules, meetings, and day-to-day priorities.
- Work across the Technology organization and other Hilton functions, while engaging external owners, development teams, and agency partners as needed.
- Support regular leadership meetings, large team meetings, leadership events, and external engagements by coordinating logistics, materials, space, supplies, and catering.
Deliverables you'll take ownership of:
- Maintain accurate executive calendars, travel plans, contact lists, files, expense reports, budgets, and invoice approvals to keep daily operations running smoothly.
- Lead assigned special projects and ad hoc initiatives, ensuring timelines, communications, and key deliverables stay on track.