Partnership Procurement Manager

International Rescue Committee · Kyiv

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The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

JOB OVERVIEW

The Partnership Procurement Manager leads procurement oversight and supply chain support for implementing partners across IRC Ukraine. The role provides management-level accountability for partner capacity assessments, proposal and budget reviews, procurement controls, monitoring, corrective actions and practical partner support. The Manager helps partners deliver planned activities through feasible, transparent and cost-effective procurement and sound management of goods and assets.

Reporting to the Supply Chain and Operations Senior Coordinator, the Partnership Procurement Manager works under the technical management line of the Procurement Manager. This technical line ensures common procurement procedures, standards and priorities across the centralized Procurement function. The Partnership Procurement Manager retains line-management accountability for the Partnership Procurement Officer and primary responsibility for partner procurement oversight and support.

The Partnership Procurement Manager works closely with Partnership, Programs, Finance and Supply Chain colleagues. Monitoring and support are proportionate to procurement value, complexity, partner capacity, previous findings and operational needs.

RESPONSIBILITIES

With the support of the Partnership Procurement Officer, the Manager is responsible for the following:

Partner assessments and procurement controls

• Conduct and update the supply chain components of Partner Capacity Assessments (PCAs), reviewing procurement and logistics systems, staffing, segregation of duties and internal controls.
• Agree and document partner procurement requirements, thresholds, competition rules, approval authority and documentation standards in line with applicable IRC and donor requirements.
• Translate assessment findings into risk ratings and proportionate procurement oversight requirements, updating these as partner capacity and risks change.

Proposal review and procurement planning

• Review partner proposals and procurement-related budgets for cost realism, justification of quantities, market alignment, value for money and operational feasibility, checking calculations and recommending revisions to match planned activities and delivery options.
• Support partners in developing consolidated procurement plans that define specifications, market assessments, sourcing methods, procurement sequencing and realistic lead times.
• Identify complex or high-risk procurements early and schedule required IRC reviews before key procurement decisions and commitments.

Tender support and supplier due diligence

• Coordinate IRC Procurement participation in significant partner tenders and review solicitation documents, bid evaluations, award recommendations, contracts and amendments for transparency, equal treatment, agreed criteria and completeness.
• Conduct supplier due diligence, including verification of qualifications, capacity, licences and registration, to identify potential procurement risks and recommend appropriate mitigation measures that support fair, transparent and compliant procurement practices.
• Support partners in resolving supplier performance and contract implementation issues, including delivery delays and deviations from agreed quality or service requirements.

Monitoring and corrective actions

• Participate in partner monitoring activities, including remote reviews, on-site visits and spot checks, as requested and agreed with the Partnership team, and recommend additional procurement oversight where appropriate based on identified risks, monitoring findings and operational needs.
• Verify procurement files, contracts, delivery records, evidence of service completion and payment documentation against agreed requirements, identifying irregularities such as procurement splitting, inconsistent records and unsupported costs.
• Document findings and agree practical corrective actions with clear responsibilities and deadlines, maintaining a consolidated tracker until supporting evidence confirms completion.
• Report periodically on monitoring coverage, significant findings, overdue actions and emerging risks, and escalate material, repeated or unresolved concerns to the Supply Chain and Operations Senior Coordinator and relevant management.

Partner capacity strengthening and ongoing support

• Develop and implement partner support plans based on identified gaps and monitoring findings, using training, coaching and staff shadowing, and evaluate progress.
• Develop or adapt practical guidance, procurement templates and checklists to help partners implement agreed procedures and prevent recurring issues.
• Serve as the ongoing procurement and supply chain focal point for partners, responding to requests for advice, clarification and assistance and helping resolve day-to-day operational questions.

Warehouse inventory and asset management

• Support partners in establishing and applying warehouse, inventory and asset controls, including receiving, stock records, physical counts, asset identification and tracking, and traceability.
• Coordinate technical guidance on pharmaceutical supply requirements with relevant Health and Supply Chain colleagues, including procurement quality controls, batch and expiry tracking, storage conditions and handling of unsuitable products.

Coordination and representation

• Represent IRC Procurement and Supply Chain in all partner-related meetings and coordination processes, working with partners, Partnership, Programs, Finance and other relevant teams.
• Coordinate supply chain inputs and supporting documentation for partner reviews, including responses to findings and recommendations.
• Coordinate common standards and integrated workload planning with the Procurement Manager through the technical management line, ensuring adequate capacity for partnership oversight.

Support to direct IRC procurement

• Support direct IRC procurement, subject to available capacity and agreement with the Procurement Manager, while prioritizing partner procurement oversight and support.
• Undertake assigned sourcing, RFQs/RFPs, bid evaluations, contracting and procurement documentation in accordance with IRC procedures.

Team management

• Line manage the Partnership Procurement Officer, including work planning, task allocation, quality assurance, coaching, performance management and professional development.
• Promote a collaborative, accountable and service-oriented working culture, with clear expectations for accurate records and timely completion of assigned work.

REQUIREMENTS

Education

·       Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Logistics, Finance, Economics, Law or another relevant field.

·       Master's degree in a relevant field will be an added advantage.

·       Professional procurement certification such as CIPS or equivalent is highly desirable.

Experience

·       At least 4 years of relevant professional experience in procurement, supply chain, procurement compliance, partner support or a closely related field.

·       Demonstrated experience in procurement monitoring, document review, tendering, evaluation, contracting and corrective-action follow-up.

·       Experience in partner capacity assessments and review of procurement-related proposal budgets is desirable.

·       Previous experience supervising staff or coordinating a procurement/compliance workstream is desirable.

·       Previous experience working with an international NGO, donor-funded organization or implementing partners in a cross-cultural setting is strongly preferred.

Skills

·       Strong knowledge of procurement processes, controls and documentation requirements, with the ability to identify procedural risks and practical corrective measures.

·       Strong analytical, organizational and time-management skills and the ability to prioritize work based on risk and operational needs.

·       Ability to assess quantities, market prices, cost assumptions and operational feasibility in project proposals and budgets.

·       Working knowledge of warehouse, inventory and asset controls; familiarity with pharmaceutical supply requirements is an advantage.

·       Ability to coach, train and provide constructive technical guidance to staff and partner teams.

·       Strong interpersonal and coordination skills, including the ability to work effectively with Programs, Partnership, Finance and Supply Chain colleagues.

·       Excellent verbal and written communication and report-writing skills.

·       High attention to detail, sound judgment and ability to handle sensitive compliance matters professionally.

·       Fluency in English and Ukrainian is a requirement.

WORK ENVIRONMENT AND OTHER RELEVANT INFORMATION

• This position is based in the Kyiv office and requires on-site work. Any flexible working arrangements are subject to approval in line with IRC policy.
• Applicants must have a home or alternate workspace so they can effectively complete their work during regularly scheduled work hours.
• Travel to other IRC offices and field sites is required, as scheduled with the Senior IT Officer.
• Exempt from overtime
• Sometimes work on weekends may be required
• Work in the matrix organization
• Fast pace of working, multitasking and stressful work
• The organization cares about staff and provides flexible working options (start early-finish early, start later-finish later, remote work)
• Staff can ask for accommodation in the workplace. Specific requests can be discussed with HR.

IRC employees are eligible to the following benefits:

• Competitive salary
• Purposeful job and development opportunities

• English classes and unlimited online training courses
• Life Insurance
• Medical insurance for staff and family members
• Free psychological support to employees and their family members
• 30 calendar days of annual vacation with flexibility beyond the legally set minimum requirements
• Up to 10 days of paid medical leave

Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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