Executive Assistant to the CEO/COO (US Client)
LanguageLine Solutions · Ph Psg
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Job Description:
About the Role
We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide administrative and scheduling support to the CEO and COO of one of our US-based client. This role will focus on managing executive calendars, coordinating meetings, handling communications, and overseeing travel and logistical arrangements to ensure smooth day-to-day operations.
The ideal candidate is a resourceful problem-solver who thrives in a fast-paced environment, anticipates executive needs, and can confidently manage multiple priorities while maintaining professionalism and confidentiality.
Key Responsibilities
Executive Calendar Management
- Manage multiple executive calendars, meetings, and competing priorities.
- Coordinate schedules across offices, leadership teams, clients, candidates, vendors, and personal commitments.
- Identify scheduling conflicts and recommend proactive solutions.
Executive Communication & Coordination
- Serve as a primary point of contact for executive leadership.
- Monitor, prioritize, and respond to emails and requests as appropriate.
- Prepare meeting agendas, presentations, and executive correspondence.
- Track follow-ups and facilitate communication between executives and department heads.
Travel & Personal Logistics
- Arrange business travel, accommodations, dining reservations, conferences, and event itineraries.
- Schedule personal appointments and manage executive-related purchases, including Amazon orders.
- Handle sensitive business and personal matters with discretion.
Minimum Qualifications
- At least 3 years of experience in executive assistance, calendar management, administrative coordination, or a related role.
- Proven ability to manage multiple calendars, complex schedules, and competing priorities.
- Proficiency in Microsoft 365, particularly Outlook, Excel, PowerPoint, and Teams.
- Excellent written and verbal English communication skills.
- Strong organizational skills, attention to detail, and time management.
- Ability to anticipate operational challenges, work independently, and exercise sound judgment.
- Proven ability to maintain confidentiality and adapt to changing priorities and tight deadlines.
Preferred Qualifications
- Experience supporting C-level executives or senior leadership.
- Background in staffing, recruitment, consulting, professional services, or similar industries.
- Experience arranging business travel, events, and executive logistics.
- Familiarity with scheduling platforms and productivity tools.
- Experience supporting US-based executives or working across time zones.
Work Setup: 100% onsite for the first 3 months (implementation period). Hybrid work may be considered afterward based on performance and readiness.
Work Location: Ayala Avenue, Makati, SM North EDSA, Bridgetowne, Alabang
What We Offer
- Competitive salary package + Performance incentives
- HMO coverage
- Weekends off
Ready to make an impact at the executive level? Apply today and bring your organizational expertise to our leadership team.
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What Do You Think?
Does your experience reflect what it takes to be successful in this role? Do the work and challenges get you excited about what's possible?
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