Maintenance Planning Manager

International Paper · Vicksburg · $108,200–$144,300 (stated in the posting)

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Position Title: 

Maintenance Planning Manager

Pay Rate: 

$108,200-$144,300

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Variable pay may provide additional opportunities for financial awards. This job is eligible to participate in IP’s short –term incentive plan.

Category/Shift: 

Salaried Full-Time 

Physical Location: 

3737 Hwy 3

Redwood, MS 39156

The Planning Manager to be direct supervisor to the electrical and mechanical planners for the mill.  This role will also be the Annual Outage Coordinator for the Mill as well as the MWS champion for the mill . This position services as verification of the work order process and acts as check before the issue of a work order is complete, confirms practices of sourcing work are upheld throughout the mill and works with the purchasing department to comply with policies, help develop how work is planned and create consistency. This position along with the team will ensure that when we go to execute work it is planned correctly and in line with the GMS manual, challenged with reducing storeroom inventory. 

The Job You Will Perform: 

•  Plans maintenance work to be scheduled for a requested future date as well as tracks performance and maintain accurate records.

• Screens each Work Orders to see that it has been properly filled out and makes necessary corrections.

• Conducts site reviews in the field with the originating area and other appropriate Maintenance personnel to confirm the job scope and the details of the Work Order.

• Estimate the costs of Work Orders in terms of labor, materials and outside services when necessary.

• Ensures that all work orders are analyzed to the basic job steps, determining the sequence relative to each job step, and identifying the parts, materials, special tools, and skills required for each step.

• Verify all purchase requisition are complete with necessary specifications for all materials, equipment, special tools, and/or outside services and arranged for their timely delivery.

• Utilizing Purchasing, solicits proposals in accordance with policies and procedures as necessary to secure goods and services.

• Audits the availability of parts, materials, and special tools required for Work Order execution prior to scheduling the job.

• Develops staging practices throughout the mill 

• Solicits’ Process or Maintenance Engineering support when technical expertise is required to plan a Work Order.

• Obtains necessary documentation (drawings, sketches, pictures, manuals, and specifications) to perform work associated with each Work Order.

• Makes sketches as required documenting the work to be performed.

• Prepares check sheets for Preventive Maintenance work that is part of the Maintenance Master Schedule and issues them for execution in accordance with their establish frequency.

• Establishes repetitive Work Order for selected preventive maintenance work that is part of the Maintenance Master Schedule.

• Maintains Check Sheets comments and measurements in the appropriate equipment history files.

• Provides input into the development of the Mill's 12-Month Event Schedule as requested.

• Participates in the preparation of the monthly outage schedules from the 12-Month Event Schedule, Maintenance Master Schedule, and the ready backlog.

• Maintains Work Order Backlogs for jobs in the scoping, estimating, planning, ready, and follow-up stages and communicates the status to the appropriate Operations and maintenance personnel.

• Maintains a Ready Backlog of Work Orders to be scheduled in the event of an unscheduled shut down. These unscheduled shutdown lists are to be reviewed/updated weekly in each area.

• Carefully reviews completed work schedules and corresponding Work Order feedback form submitted by the Maintenance Foremen, ascertaining the degree to which schedules are met, the details of the non-compliance, and the actual conformance to Work Order estimates.

• Develops a file of standard plans for regularly recurring repair jobs based on historical experience to simplify the planning process.

• Maintains a file for each piece of area equipment. Each folder contains all information relevant to that piece of equipment such as specifications, manuals, etc.

• Ensures the SAP equipment file is accurate and current by adding and deleting equipment information, maintaining the bill of materials, and maintaining procedures.

• Initiates paperwork necessary to maintain proper spare parts inventories.

• Makes recommendations for planning/scheduling improvements.

• Perform all work in a safe manner.

• Specifies and verifies all parts; required tools; special equipment; and materials.

• Procures materials and parts.

• Assembles complete and detailed Work Order Packages complete with job plan (SJP), Task Lists,

• Precision Worksheets, Safety Checklists, Specs, etc.

• Updates and maintains SAP-PM on all Equipment BOM’s.

• Maintains drawings and info on spare parts, specifications, SJP’s, etc.

• Act as a Contractor Coordinator (IPCC) for outages.

• Act as Annual Outage Coordinator for the Mill

• Act as MWS champion for the Mill

The Skills You Will Bring:

• High School Diploma/GED required, post-secondary degree preferred
• 3-5 years Maintenance Planning experience
• Pulp & Paper Mill Maintenance Technician/Planning experience preferred
• Proficient in SAP, Microsoft Project and Microsoft Word/Excel

• Key Competencies:

  • Building Effective Teams 
  • Customer Focus 
  • Managing Vision and Purpose 
  • Business Acumen 
  • People Development 
  • Strategic Agility

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