Youth Program Adminstrator

Oregon State University · Corvallis Main Campus

Apply on the company website

Department:

Special Instructions to Applicants:

Job Description:

Program Accountability and Operations (65%)

• Assist with the creation, editing, updating and maintenance of program projects and reports; maintain a variety of schedules.

• Attending orientations, meetings, and in-service training.

• Completing and submitting appropriate documents as needed (incident/accident reports, monthly timesheets, lesson plans, etc.)

• Using information technology to assist with maintaining systems or database security.

• Double checking attendance and entering it into the information system, double checking all processes are being done in WRIKE, monitoring emails, radios and answering phones.

• Perform data entry functions which may include personal information.

• Processing financial transactions (cash, check and credit card payments) and making cash deposits.

• Maintain equipment and supplies inventory.

• Administer first aid and activate emergency action steps if medical attention is required. May care for sick/injured students including handling medications.

• Follow emergency action procedures and documentation tasks (phone, radio, in person).

Communication, Paperwork & Record Keeping (5%)

• Maintain clear, timely communication with coworkers and supervisors, including responding promptly to emails and phone calls.

• Complete necessary paperwork, attendance sheets, and documentation with accuracy and attention to detail.

• Collaborate with team members to support smooth program operations.

Safety, First Aid & Documentation (10%)

• Monitor participant safety at all times and administer first aid when necessary.

• Initiate emergency action procedures appropriately and calmly.

• Accurately complete incident, accident, and behavioral reports as required.

• Use sound judgment to assess situations, respond appropriately, and communicate effectively with supervisors and families.

Training, Meetings & Professional Development (10%)

• Attend required orientation sessions, program meetings, and in‑service training.

• Review and comply with all program policies, procedures, and activity guidelines.

• Actively pursue opportunities for career growth and skill development through training and feedback.
   

Equipment & Supplies Management (5%)

• Check out, request, and properly use equipment and supplies for activities.

• Maintain and organize the equipment area before clocking out each day.

• Report equipment needs, safety concerns, and supply issues to supervisors.

Program Promotion & Family Engagement (5%)

• Communicate effectively with parents regarding participant progress and development.

• Promote KidSpirit programs including recreational classes, camps, ACES, and special events.

• Serve as a positive ambassador for the program, using strong interpersonal communication skills.

Other Duties

• Carry out additional responsibilities as requested by supervisors to support program success and team functioning.

• May require lifting of 35lbs.

Qualifications:

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term*
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

Working Conditions/Schedule:

Salary Range:

Anticipated Start Date:

Anticipated End Date:

More jobs at Oregon State University · Other jobs in Corvallis Main