Practice Manager - New York
Small Door Veterinary · New York City
Small Door is membership-based veterinary care designed with human standards that is better for pets, pet parents, and veterinarians alike. Through our membership model, we deliver exceptional care, 24/7 telemedicine, transparent pricing, and modern hospitality in thoughtfully designed, stress-free spaces.
Founded in 2019 with our flagship location in Manhattan’s West Village, Small Door has quickly expanded across the East Coast. In July 2026, Small Door and Bond Vet merged to build a more connected, accessible, and compassionate veterinary care experience across routine, primary, and urgent care. The combined organization will span more than 55 clinics across major Northeast, Mid-Atlantic, and Midwest markets, serving over half a million pets.
This role will play an important part in shaping the next chapter of our combined organization and advancing our shared mission to transform veterinary care.
At Small Door, our Member Experience team is part of a supportive and collaborative network invested in their growth. Our Member Experience team has the opportunity to work hand-in-hand with our medical team and have direct interactions with our members and their furry friends. Our Practice Managers are key business stakeholders in the field and report directly up to our Regional Manager of Practice Operations. We are committed to a healthy work/life balance by leveraging state-of-the-art technology to help cut down on repetitive administrative tasks, and are dedicated to creating and maintaining a positive work culture.
What you'll do
People Management and Leadership:
Manage, develop, and lead a high-performing team in providing exceptional hospitality and care
Lead Practice Team meetings (in collaboration with the Clinical Leadership), in order to cascade operational updates and drive change within your practice.
Uphold a culture of safety, compliance, collaboration, and inclusivity
Manage bi-weekly payroll, and time and attendance for practice employees
Take ownership of and handle escalated situations with members to ensure resolution; enlisting the support of regional leadership as needed
Maintain a 360° view of the practice and lead the team in ensuring that all facilities and brand standards are being met
Manage, grow and develop your current team, while fostering an inclusive environment
Owns the engagement of all staff within the practice, as well as plans and executes larger quarterly outings or events for your team.
Act as a Hiring Manager and strong partner to the recruiting team, in order to grow your practice and manage backfills
Oversee the onboarding of new employees into the practice to ensure understanding of workflows and processes.
Operational & Clinical Excellence:
Oversee and analyze your practice’s P&L and revenue by type, identifying trends and growing top line revenue with support from regional leadership
Manage your practice’s budget with an eye toward building and maintaining profitability (including COGs, labor, and inventory management)
Review KPI dashboards daily/weekly/monthly etc. and craft business plans for your practice
Collaborate with Managing Veterinarian and regional leadership to meet and exceed revenue targets for the clinic
Manage and optimize the appointment schedule, including surgery and specialist bookings, with an eye towards maximizing utilization of our doctors and nurses while ensuring adequate coverage
Create, update and maintain quarterly nursing and member experience schedules in line with practice budgets and forecasted revenue
Partner with HQ and regional leadership to create, review, improve and implement new initiatives and processes; ensure they are followed by all practice team members
Oversee practice ordering; manage inventory, including office, medical and retail supplies
Drive strong practices around deescalation techniques and handling potentially difficult situations
Member Experience:
Ensures a consistent, high-quality experience for all clients by maintaining smooth practice operations, addressing issues promptly, and fostering a welcoming, client-focused environment throughout the practice.
Monitors and responds to client feedback from Net Promoter Scores (NPS), online reviews, and in-person interactions while escalating trends or concerns to leadership and supporting implementation of any improvements.
Manager on Call:
You will be asked to work 1 weekend day a quarter, along with the responsibility for being "on call" one weekend a month for emergency situations that require managerial intervention outside of regular business hours. This position requires you to be reachable and responsive, although actual calls are expected to be infrequent
Who you are
4+ years working in a veterinary or human healthcare practice and at least 2 years experience directly managing a team, coaching performance, and leading through change
Experience in a hospitality role and/or fast-paced startup is a plus but not required
Strong business acumen and using data to achieve valuable insights; experience reading, understanding, and managing P&Ls is a plus
Comfortable with navigating technology platforms, including Excel and Google Suite, with the ability of picking up new software and tech quickly
A self-starter and comfortable with being autonomous
Highly organized with the ability to prioritize multiple tasks with tight deadlines
Customer service-oriented and focused on the details
You have the ability to lift at least 25 lbs, on occasion and work on your feet for extended periods, as necessary.
This is a full-time position - typically Monday through Friday - however, as a leader of one of our practices, you are expected to have the flexibility to work occasional weekend or evening duties
What you’ll get
Competitive salary
Health, dental + vision insurance
401K contributions
Upward mobility and growth opportunities
Flexible paid-time off, parental leave, and company wide holidays
Health & Wellness Monthly Stipend
Discounted veterinary care for your loved ones
Growth opportunities
An opportunity to make a real impact on the people around you
A collaborative group of people who live our core values and have your back
Small Door is proudly committed to creating a diverse, inclusive and equitable workplace. We encourage qualified applicants of every background, ability, and life experience to apply to appropriate employment opportunities.
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