Advisory Coordinator - Part-Time

CoStar Group · Foster City

Job Description

Company Overview:

CoStar Group (NASDAQ: CSGP) is a leading global provider of commercial and residential real estate information, analytics, and online marketplaces. Included in the S&P 500 Index, CoStar Group is on a mission to digitize the world’s real estate, empowering all people to discover properties, insights and connections that improve their businesses and lives.

We have been living and breathing the world of real estate information and online marketplaces for over 35 years, giving us the perspective to create truly unique and valuable offerings to our customers. We’ve continually refined, transformed, and perfected our approach to our business, creating a language that has become standard in our industry, for our customers, and even our competitors. We continue that effort today and are always working to improve and drive innovation. This is how we deliver for our customers, our employees, and investors. By equipping the brightest minds with the best resources available, we provide an invaluable edge in real estate.

About Zonda:

Zonda is redefining the future of housing. We are perfectly placed in the heart of the fast-growing real estate industry. We are making big bets on the future of real-estate, trailblazing a 2030 vision for the industry. Here at Zonda, you’ll be able to use your passion and curiosity to drive the next generation of real estate analysts, advisors, technologists, and marketers.

Learn more about Zonda

Role Description:

The part-time Advisory Coordinator provides administrative, project, and client support to the Advisory team. This role helps keep daily operations organized by managing expense reports and timesheets, opening new projects, coordinating meetings, monitoring communications, and supporting client follow-up.

The ideal candidate is highly detail-oriented, proactive, and dependable, with strong organizational skills and a professional approach to client service. Success in this role requires accuracy, sound judgment, and consistent follow-through across multiple priorities.

Responsibilities:

Expense reports: Prepare, review, and submit expense reports, ensuring receipts, project allocations, and supporting documentation are accurate, complete, and submitted on time.
Timesheet coordination: Track timesheet completion, follow up on missing or incomplete entries, and coordinate corrections to support accurate project tracking and billing.
Inbox management: Monitor the Advisory leader’s inbox, organize and prioritize messages, flag urgent requests, draft or send routine responses as directed, and track items requiring follow-up.
Project setup: Open new jobs and projects in internal systems, verify client and project information, and coordinate with the appropriate teams to ensure required documentation and approvals are in place.
Meeting coordination: Schedule internal and client meetings, manage calendar logistics, prepare meeting materials, and track follow-up items as needed.
Client communication: Respond to routine client inquiries promptly and professionally, provide administrative updates, and direct substantive questions to the appropriate Advisory team member.
Client follow-up: Proactively follow up on outstanding information, scheduling requests, documents, and agreed-upon next steps.
Client surveys: Coordinate and conduct client feedback surveys, track participation, compile responses, and summarize feedback for Advisory leadership.
Record maintenance: Maintain organized, accurate client records, project files, contact lists, and administrative trackers.
Team support: Help monitor deadlines and outstanding tasks, identify missing information or discrepancies, and recommend practical improvements to administrative processes.

Qualifications

Two or more years of administrative, project coordination, client service, or similar experience preferred.
Experience supporting a consulting, advisory, or professional services team is a plus.
Strong attention to detail, with the ability to catch errors, verify information, and maintain accurate records.
Excellent organizational and time-management skills, with the ability to manage competing priorities and meet deadlines.
Clear, professional written and verbal communication skills.
Proficiency in Microsoft Outlook, Excel, Word, and Teams; familiarity with expense, timekeeping, CRM, or project management systems is helpful.
Ability to handle confidential information with discretion and exercise sound judgment.
A proactive approach to problem-solving and the ability to work independently while keeping others informed.

What Success Looks Like:

Accurate and timely expense reports and timesheets, properly established project records, well-coordinated meetings, prompt client responses, and consistent follow-through on outstanding requests.

What's in it for you?

When you join CoStar Group, you’ll experience a collaborative and innovative culture working alongside the best and brightest to empower our people and customers to succeed.

We welcome all qualified candidates who are currently eligible to work full-time in the United States to apply. However, please note that CoStar Group is not able to provide visa sponsorship for this position.

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CoStar Group is an Equal Employment Opportunity Employer; we maintain a drug-free workplace and perform pre-employment substance abuse testing

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