Consulting Administrator Temp

Old Mutual · Windhoek

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Job Description

Responsibilities

The Consulting Administrator will be responsible for:

• Providing general administrative support to the Consulting Team.
• Assisting with the administration of Orion Namibia Retirement Funds and GAP schemes.
• Preparing meeting agendas, packs, presentations and minutes.
• Scheduling meetings and appointments for the Consulting Team.
• Preparing and maintaining client and meeting documentation.
• Assisting with the preparation of Orion quotations, GAP quotes and Annual Rate Review documentation.
• Capturing, updating and maintaining client and fund information and records.
• Assisting with the collection and submission of monthly reports and required information.
• Assisting with the preparation and distribution of member and employer communication.
• Following up on outstanding information and documentation from clients, intermediaries and internal stakeholders.
• Assisting with resolving and tracking client and administrative queries.
• Maintaining proper electronic and physical filing of consulting documentation.
• Coordinating correspondence and ensuring that relevant documents are distributed to the appropriate stakeholders.
• Liaising with internal OMCS teams to facilitate the timely completion of administrative requirements.
• Providing general logistical and administrative support for client meetings, training sessions and consulting engagements.
• Ensuring that all administrative processes are completed accurately, efficiently and within agreed timelines.
• Performing any other reasonable administrative duties required by the Consulting Team or Line Manager.

Key Competencies

• Administration and coordination
• Attention to detail
• Planning and organization
• Time management
• Communication
• Customer service orientation
• Teamwork and collaboration
• Computer literacy
• Accuracy and quality focus
• Ability to work under pressure
• Confidentiality and professionalism

Minimum Requirements

• Namibian citizen.
• Grade 12 with a minimum of 25 points.
• A relevant business, commerce, administration or marketing qualification will be an advantage.
• Previous administrative experience, preferably within financial services, insurance or retirement funds.
• Strong administrative and organizational skills.
• Good communication and interpersonal skills.
• Strong computer skills, particularly Microsoft Office.
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work effectively under pressure.
• Good filing, record-keeping and document management skills.
• Professional, reliable and service-oriented.
• Fluent in English; ability to converse in other local languages will be an advantage.
• Role is based in Windhoek.

Skills

Competencies

Education

Closing Date

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