Accountant AP Specialist, 250 E. Liberty, 8:00a-4:30p

UofL Health · Louisville

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Job Description Summary:

Job Description:

Position Summary and Purpose
The AP Specialist Accountant is responsible for invoice processing, employee reimbursement and auditing of general ledger coding by departmental AP coders.  They are also responsible for the training of departmental AP processing staff, vendor setup review, 1099 processing, and other accounting functions as assigned.

Essential Functions:

• Ensures daily electronic processing of invoices and expense reports via AP approval software
• Ensures import of invoice data and manual invoice entries as required
• Reviews and verifies all invoice information is correct and appropriate documentation is included prior to the release for department coding and approval
• Coordinates weekly check processing & disbursements, including validation of all invoices, expense reports, check requests, and proper remittance documentation
• Responds to vendor and internal department inquiries and provide proper guidance in problem resolution

Other Functions:

• Reconciles vendor statements and solve discrepancies
• Maintains clear and effective communication with vendors and internal departments
• Maintains vendor files and scanning
• In conjunction with the Manager, AP/Payroll, works with AP software vendor to address any processing issues and implement all software updates as necessary; communicates all changes to software application to departmental AP processing staff; coordinates with internal IT staff as necessary to address software needs; develops training material for new updates
• Maintains compliance with all company policies, procedures and standards of conduct
• Complies with HIPAA privacy and security requirements to maintain confidentiality at all times
• Performs other duties as assigned

Additional Job Description:

Job Requirements
(Education, Experience, Licensure and Certification)
Education:

• High school diploma or GED/equivalent (required)
• Associates Degree in any field/discipline (preferred)

Experience:
•    Five (5) years of work experience in accounts payable, accounts receivable or general accounting (required)

Job Competency:
Knowledge, Skills, and Abilities critical to this role: 

• Demonstrated knowledge of Accounts Payable systems within an Enterprise Resource Planning (ERP) environment
• Understanding of general accepted accounting policies and procedures
• Able to work within a team environment
• Attention to detail and accuracy

Language Ability: 
•    Must be able to communicate effectively in both verbal and written formats

Reasoning Ability:
•    Ability to think through issues and identify appropriate options with minimal supervision
Computer Skills:

• Some experience using Microsoft Office (Excel, Word, etc.)
• Ability to understand and work with large ERP system (Premier ERP proficiency preferred)
• Must have the capacity to learn other relevant systems and databases, as needed

Additional Responsibilities:

• Demonstrates a commitment to service, organization values and professionalism through appropriate conduct and demeanor at all times
• Maintains confidentiality and protects sensitive data at all times
• Adheres to organizational and department specific safety standards and guidelines
• Works collaboratively and supports efforts of team members
• Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community

UofL Health Core Expectation:
At UofL Health, we expect all our employees to live the values of honesty, integrity and compassion and demonstrate these values in their interactions with others and as they deliver excellent patient care by:

• Honoring and caring for the dignity of all persons in mind, body, and spirit
• Ensuring the highest quality of care for those we serve
• Working together as a team to achieve our goals
• Improving continuously by listening, and asking for and responding to feedback
• Seeking new and better ways to meet the needs of those we serve
• Using our resources wisely
• Understanding how each of our roles contributes to the success of UofL Health

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