HR Compliance Analyst

Arthur J. Gallagher · New York City · $80,000–$100,000 (stated in the posting)

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The HR Compliance Analyst supports Related’s HR Compliance function across a multi-state workforce, helping ensure our policies, practices, and processes adhere to applicable laws, regulations, and internal standards and proactively identify and mitigate compliance risks. The role sits at the intersection of HR and Legal, with hands-on exposure to employment law, litigation support, background screening, and immigration compliance. This position is full-time, reports to the HR Compliance Manager, and will be based in our New York office three days a week. Specific responsibilities include, but are not limited to:

Regulatory & Policy Compliance

• Monitor new and existing federal, state, and local employment laws and regulations, and summarize key changes and their impact for the team.
• Maintain compliance calendar and tracker (e.g., statutory deadlines and effective dates).
• Gather data and ensure accuracy for regulatory reports.
• Oversee labor law poster process (e.g., ordering posters, coordinating with business stakeholders, and processing invoices).
• Coordinate OSHA and workers’ compensation poster process with internal stakeholders.
• Support policy and handbook review, updates, and rollout, including state-specific supplements and translations.
• Draft guidance memos for internal stakeholders on new and changing state and local requirements
• Assist with vetting and onboarding third party vendors.
• Monitor and track third party vendor and outside counsel invoices against budgets.
• Support background check compliance across multiple jurisdictions, including preparing fair chance notices within required timelines.
• Assist with the development of clear and engaging training content on evolving regulations and policy refreshers for internal stakeholders.
• Provide general support for compliance-specific projects (e.g., self-audits, tracking deadlines and responses, organizing meetings, and initiating follow up).

Employee Agreements & Employment Litigation

• Prepare, distribute, and track litigation hold notices, acknowledgments, and releases.
• Draft severance agreements and separation letters using approved templates.
• Track severance and settlement payment deadlines, including signatures and revocation periods, and coordinate with Payroll.
• Pull and prepare employee files in response to subpoenas, agency requests, and employee requests to inspect personnel records.
• Gather documents and information to support responses to agency charges (e.g., EEOC and state and local human rights agencies) and pending litigation.

Immigration & Work Authorization

• Partner with HR Operations/Talent Acquisition teams on Form I-9, E-Verify, and visa-related work authorization compliance processes.
• Monitor and track regulatory changes affecting visa holders.
• Track visa and work authorization expiration dates for employer-sponsored visas.
• Assist with self-audits for I-9/visa paperwork.
• Coordinate I-9/visa training with immigration counsel and internal stakeholders.

Compensation

The anticipated base salary range for this position is listed below. In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives and a comprehensive benefits package.

Anticipated base salary range: $80,000 - $100,000

Actual base salary within the anticipated range will be determined by several components including, but not limited to, the individual's experience, skills, qualifications, and market factors.

• Bachelor’s degree.
• 1-3 years of relevant experience in HR, Compliance, or a related field involving a similar skill set.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities and shift direction easily.
• Excellent written communication skills, with the ability to draft clear, accurate memos, notices, and correspondence.
• Strong interpersonal skills with ability to work across all levels within the organization.
• Professional, diplomatic, and comfortable handling sensitive and confidential information.
• Self-starter, resourceful, and able to work independently and collaboratively.
• Strong proficiency in Microsoft Office, especially Excel; experience with an HRIS (e.g., UKG) a plus.
• Comfort using generative AI tools (e.g., Claude, ChatGPT) to draft, research, and streamline work, paired with the judgment to verify outputs.
• Familiarity with multi-state employment law, background check requirements, severance agreements, or immigration compliance a plus.

Formed in 1972, Related is the most prominent privately owned real estate firm in the United States.  Headquartered in New York City, the company has offices and major developments across the world.  Related owns and manages a premier portfolio of assets valued at over $100 billion, including the 28-acre Hudson Yards neighborhood on Manhattan’s West Side.

Related believes in investing in its talent and cultivates a positive, team-oriented environment where every voice is valued.  Employees are encouraged to boldly take on new challenges, transcend the status quo, and demonstrate strong entrepreneurial spirit.  In its relentless commitment to excellence, Related works to foster an innovative approach in its team members so that they can positively impact the communities in which they conduct business.  Learn more about Related at www.related.com. 
#LI-RB1 #TRC #Onsite

The HR Compliance Analyst supports Related’s HR Compliance function across a multi-state workforce, helping ensure our policies, practices, and processes adhere to applicable laws, regulations, and internal standards and proactively identify and mitigate compliance risks. The role sits at the intersection of HR and Legal, with hands-on exposure to employment law, litigation support, background screening, and immigration compliance. This position is full-time, reports to the HR Compliance Manager, and will be based in our New York office three days a week. Specific responsibilities include, but are not limited to:

Regulatory & Policy Compliance

• Monitor new and existing federal, state, and local employment laws and regulations, and summarize key changes and their impact for the team.
• Maintain compliance calendar and tracker (e.g., statutory deadlines and effective dates).
• Gather data and ensure accuracy for regulatory reports.
• Oversee labor law poster process (e.g., ordering posters, coordinating with business stakeholders, and processing invoices).
• Coordinate OSHA and workers’ compensation poster process with internal stakeholders.
• Support policy and handbook review, updates, and rollout, including state-specific supplements and translations.
• Draft guidance memos for internal stakeholders on new and changing state and local requirements
• Assist with vetting and onboarding third party vendors.
• Monitor and track third party vendor and outside counsel invoices against budgets.
• Support background check compliance across multiple jurisdictions, including preparing fair chance notices within required timelines.
• Assist with the development of clear and engaging training content on evolving regulations and policy refreshers for internal stakeholders.
• Provide general support for compliance-specific projects (e.g., self-audits, tracking deadlines and responses, organizing meetings, and initiating follow up).

Employee Agreements & Employment Litigation

• Prepare, distribute, and track litigation hold notices, acknowledgments, and releases.
• Draft severance agreements and separation letters using approved templates.
• Track severance and settlement payment deadlines, including signatures and revocation periods, and coordinate with Payroll.
• Pull and prepare employee files in response to subpoenas, agency requests, and employee requests to inspect personnel records.
• Gather documents and information to support responses to agency charges (e.g., EEOC and state and local human rights agencies) and pending litigation.

Immigration & Work Authorization

• Partner with HR Operations/Talent Acquisition teams on Form I-9, E-Verify, and visa-related work authorization compliance processes.
• Monitor and track regulatory changes affecting visa holders.
• Track visa and work authorization expiration dates for employer-sponsored visas.
• Assist with self-audits for I-9/visa paperwork.
• Coordinate I-9/visa training with immigration counsel and internal stakeholders.

Compensation

The anticipated base salary range for this position is listed below. In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives and a comprehensive benefits package.

Anticipated base salary range: $80,000 - $100,000

Actual base salary within the anticipated range will be determined by several components including, but not limited to, the individual's experience, skills, qualifications, and market factors.

• Bachelor’s degree.
• 1-3 years of relevant experience in HR, Compliance, or a related field involving a similar skill set.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities and shift direction easily.
• Excellent written communication skills, with the ability to draft clear, accurate memos, notices, and correspondence.
• Strong interpersonal skills with ability to work across all levels within the organization.
• Professional, diplomatic, and comfortable handling sensitive and confidential information.
• Self-starter, resourceful, and able to work independently and collaboratively.
• Strong proficiency in Microsoft Office, especially Excel; experience with an HRIS (e.g., UKG) a plus.
• Comfort using generative AI tools (e.g., Claude, ChatGPT) to draft, research, and streamline work, paired with the judgment to verify outputs.
• Familiarity with multi-state employment law, background check requirements, severance agreements, or immigration compliance a plus.

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