Executive Administrative Assistant

SAIC · Chantilly

Ohana is seeking an Administrative Assistant located in Chantilly, VA. The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates.

The nature of Administrative Assistant work varies from transactional in nature to complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements.
Maintain a schedule of appointments for office chiefs and deputy chiefs
Answer routine telephone calls, direct calls and take messages
Greet office visitors
Retrieve, sort, and distribute incoming mail, and other publications/documents
Arrange for the delivery of outgoing mail/packages with the mailroom
Prepare travel/training arrangements and process travel/training accounting/vouchers for the office managers
Draft, proofread, edit and coordinate official office correspondences
Draft documents such as standard operating procedures, spreadsheets, presentations and reports
Maintain program records filing/storage and archival as appropriate
Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates
Prepare recall rosters and maintain office organization charts
Manage routine website content updates and coordinate more complex website changes with web and graphics team
Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at Enterprise-wide TIER meetings as required
Coordinate office renovations and relocation activities
Recommend innovative processes to improve the efficiency and effectiveness of the office
Maintain Directorate supply stock by monitoring supply levels and ordering supplies/equipment as needed
Participate in meetings and events; may serve as recorder
Perform administrative back up support for other offices within the Directorate

SAIC® is a premier mission integrator focused on advancing the power of technology and innovation to serve and protect our world. Our robust portfolio of offerings across the defense, space, intelligence, and civilian markets includes secure high-end solutions in mission IT, enterprise IT, engineering services, and professional services. We integrate emerging technology, rapidly and securely, into mission critical operations that modernize and enable critical national imperatives.

We are approximately 23,000 strong; driven by mission, united by purpose, and inspired by opportunities. SAIC is an Equal Opportunity Employer. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $7.3 billion. For more information, visit saic.com. For ongoing news, please visit our newsroom.

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